Facilities Coordinator Level 2 (Provisional)

City University of New York; New York (NY); On-site; USD 74,000 - 90,000; Full time

Job summary

City University of New York seeks a Facilities Coordinator for Level 2 (Provisional) to study space utilization, develop space plans, and coordinate furniture/equipment installation across CCNY locations. The role interfaces with architects, engineers, and campus staff to ensure compliant and efficient spaces.

The position requires evaluating data, preparing reports, and maintaining records of space usage while supporting relocation and procurement activities within CCNY facilities.

Qualifications

• Baccalaureate degree and 1 year of related full-time experience or equivalent; assignments vary by Level I/II.
• Experience in evaluating space layouts, installation of technology, and coordination with architects/engineers.
• Ability to produce space management plans and maintain inventories.

Responsibilities

• Review and analyze space utilization to meet environmental and program needs.
• Coordinate relocation of personnel, equipment, and materials.
• Oversee installation of furniture and equipment and monitor space requirements.

Skills

Space planning

Project coordination

Facilities knowledge

Client liaison

Tools

Archibus

Job description

Facilities Coordinator Level 2 (Provisional)

GENERAL DUTIES

Studies, evaluates, and analyzes space utilization and requirements, consistent with the environmental and program needs of the CUNY location(s) being served. Performs consecutive services, develops specifications for appropriate furniture and equipment, and oversees installation. May utilize related technology and computer systems in performance of job duties.

There are two assignment levels in this title (Level 1 and Level2) representing work of varying degrees of difficulty and responsibility. All personnel perform related work.

The specification describes typical assignments for this title; related duties may be assigned as needed.

Assignment Level I:

• Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.
• Assures that all plans produced are accurate based on management guidelines and other information provided.
• Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel.
• Coordinates details of relocation of personnel, equipment, and materials.
• Meets with College personnel to survey, assess and identify specific program needs.
• Coordinates details of relocation of personnel, equipment, and materials.
• Oversees installation of furniture, finishes, and equipment.
• Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization.
• Prepares reports and makes recommendations regarding space requirements.
• Evaluates space requirements, considering the environmental and program needs of the location being served.
• Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards.
• Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.
• Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment.
• Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment.
• Creates work orders to define requirements for related improvements such as painting and carpentry work.
• Assists procurement personnel in completing the purchasing/contracting process.
• May provide input to, and assist, the Project Manager or General Contractor in projects involving construction.
• Prepares and presents progress reports.
• Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.
• Serves as the client contact for relocation requests.
• Assists procurement personnel in the development specifications for bidding, cost estimates and in completing purchasing/contracting process leading to the purchase of new furniture and equipment.
• Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.
• Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.

Assignment Level II:

• Prepares management reports summarizing conditions, needs, and plans.
• Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements.
• Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors.
• Interprets CUNY-wide and external standards; communicates standards to the College or unit.
• Develops local standards for space utilization, signage, furniture, and fixtures.
• Researches and provides input to management on best practices and trends in space management.
• Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.
• May develop local standards for space utilization, signage, furniture, and fixtures.
• Creates College-wide space management plans, considering future needs as well as growth and economic factors.

Knowledges Skills and Abilities

• Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.

CONTRACT TITLE

Facilities Coordinator

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The office of Campus Planning and Facilities is committed to creating college-wide efficiencies in service delivery to optimize the effective use of resources, benefiting the CCNY community through the design, operation, maintenance, and ongoing stewardship of campus buildings, grounds, and infrastructure. The Campus Planning function leads space planning, design, and assists in the implementation of the CUNY wide capital improvements program, while Facilities ensures the daily operation of campus facilities and maintains a clean, safe, and functional environment conducive to learning, teaching, and working. The Facilities Coordinator role is part of this integrated office, working in close collaboration with both the planning and operations sides to help execute all aspects of facility management as outlined in the general duties section under this job title, with the additional campus specific duties:

Occupant Support and Service Delivery

Serve as the primary, customer-facing contact for building occupants and departments. Intake, track, and close service requests in Archibus, run regular walkthroughs to spot issues early, and coordinate follow-up with Facilities Operations. Provide clear, proactive communications on status, timelines, outages, and resolution, and support escalation when service levels or impacts require supervisor involvement.

Space Governance, Compliance, and Safety

Reinforces compliance with CCNY/CUNY recently developed space policy and guidelines for appropriate use, occupancy, and room assignments, that emphasize standardized processes, clearer accountability, and audit-ready documentation. Monitor for non-compliance (unauthorized use, corridor storage, blocked egress, unapproved furniture/signage) and coordinate corrective actions with Campus Planning/Facilities and Public Safety as needed. Identify and initiate remediation of life-safety and accessibility issues through service requests and escalation pathways.

Space Changes, Readiness, and Records

Support operational readiness for classes, events, and special programs (room readiness, staging, custodial coverage, basic setup). Coordinate space changes and relocations by confirming approvals, managing access/logistics (deliveries, staging, elevator reservations), and supporting turnover with punch lists and post-move issue resolution. Maintain building logs and space inventory accuracy (room use, occupants, key attributes), contribute to utilization/compliance reviews, and recommend improvements based on recurring issues and occupant feedback.

MINIMUM QUALIFICATIONS

Assignment Level 1

1. A baccalaureate degree from an accredited college or university and one (1) year of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; OR

2. A four-year high school diploma or its educational equivalent and four (4) years full-time experience as described in “1” above; OR

3. A satisfactory equivalent of education and experience. College education may be substituted for up to three (3) years of the experience listed in “1” above on the basis that 40 semester credits from an accredited college or university substitutes for one (1) year of the required work experience. All candidates must have at least one (1) year of full-time experience as described in “1” above.

Assignment Level 2

1. A baccalaureate degree from an accredited college and three (3) years of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; OR

2. A four-year high school diploma or its educational equivalent and six (6) years full-time experience as described in “1” above; OR

3. A satisfactory equivalent of education and experience. College education may be substituted for up to three (3) years of experience listed in “1” above on the basis that 40 semester credits from an accredited college or university substitutes for one (1) year of the required work experience. A graduate degree in a related discipline from an accredited college or university may be substituted for two (2) years of experience. All candidates must have at least one (1) year of full-time experience as described in “1” above.

English Language Proficiency:

Demonstrated English language proficiency, including the ability to speak, read, write and understand English well enough to meet minimally acceptable performance standards set for job tasks.

Note:

A Motor Vehicle Driver License valid in the State of New York, may be required for certain positions. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. If appointed to a position requiring a Motor Vehicle Driver License, this license must be maintained for the duration of your employment.

COMPENSATION

New Hire:

Level 1: $65,573

Level 2: $79,218

Incumbent:

Level 1: $74,100

Level 2: $89,519

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

CLOSING DATE

October 15, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32681

Location: City College of New York