Fleet Coordinator - (Part-Time)

Chester County Intermediate Unit; Coatesville (Chester County); On-site; USD 3,470,000 - 4,338,000; Part time

Job summary

The Chester County Intermediate Unit is seeking a Part-Time Fleet Manager to oversee the daily operations and maintenance of our vehicle fleet from the Operations building in Coatesville, PA.

The ideal candidate is highly organized and detail-oriented with a proactive problem-solving approach. Responsibilities include scheduling maintenance, ensuring compliance with DOT and safety regs, maintaining records, and managing fleet costs. This role is part-time and based in our Operations facility.

Qualifications

• High school diploma or equivalent is required.
• Valid driver's license and clean driving record.
• Two years of courier experience preferred.
• Experience with fleet management software is preferred.

Responsibilities

• Maintenance & Repairs: Schedule and coordinate maintenance with vendors.
• Compliance & Safety: Follow DOT regulations and safety laws.
• Documentation & Records: Track servicing, inspections, and fuel usage.
• Cost & Efficiency Management: Monitor fleet costs and efficiency.
• Driver Coordination: Schedule drivers and training as needed.
• Vehicle Lifecycle: Support acquisition and disposal decisions.
• Emergency Response: Be available for on-call fleet emergencies.

Skills

Organizational skills

Detail-oriented

Problem solving

Driver coordination

Education

High school diploma or equivalent

Tools

Fleet management software

Job description

At the present time, a vacancy for a part-time Fleet Coordinator exists within the Administrative Services division at the Chester County Intermediate Unit. This position is based out of the Operations building located in Coatesville, PA.
Summary Of Position
We are seeking a highly organized and detail-oriented individual to join our team as a Part-Time Fleet Manager. This pivotal role involves overseeing the daily operations and maintenance of our company's fleet of vehicles to ensure safety, efficiency, and compliance with all regulations. The ideal candidate will be a proactive problem-solver with strong organizational skills to manage all aspects of the fleet on a part-time basis.
Qualifications

• High school diploma or equivalent
• A valid driver's license and clean driving record
• Two (2) years of courier experience preferred
• Experience with fleet management and fleet management software is preferred.

Essential Job Responsibilities

• Maintenance & Repairs: Coordinate and schedule all preventative maintenance and necessary repairs with third-party vendors to minimize vehicle down time.
• Compliance & Safety: Ensure strict adherence to all local, state, and federal transportation laws and safety regulations (i.e., DOT regulations, inspections, licensing, and registration).
• Documentation & Records: Maintain detailed and accurate records of vehicle servicing, inspections, maintenance, and fuel consumption using fleet management software.
• Cost & Efficiency Management: Monitor fuel usage and overall fleet expenses, implementing strategies to reduce costs and improv operational efficiency.
• Driver Coordination: Assist with driver schedules, monitor driver behavior to ensure adherence to company policies, and coordinate any required training.
• Vehicle Lifecycle: Support the process for vehicle acquisition and eventual disposal, analyzing data to make informed lease versus buy recommendations.
• Emergency Response: Be available for occasional on-call duties to address fleet-related emergencies or breakdowns in a timely manner.

2026-2027 Salary
$25.19/hr - $31.49/hr
Project, Level 11, Non-exempt
JG
Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.