Fleet Coordinator

Irbishvac; San Jose (CA); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Company device provided

Referral program

Medical, dental, vision insurance

401(k) retirement plan

Vacation, sick, and holiday pay

Job summary

Irbishvac is hiring a Fleet Coordinator in San Jose, CA, offering $26–$32 per hour based on experience. This role ensures vehicle maintenance and readiness for technicians delivering HVAC, plumbing, and electrical service.

The ideal candidate must be highly organized, detail-oriented, and skilled in fleet management software. Benefits include medical insurance, a 401(k) plan, and vacation pay.

Qualifications

• Minimum 2 years of experience in fleet administration, logistics, or operational support.
• Valid driver's license and clean driving record.
• Ability to quickly master fleet management software and telematics systems.

Responsibilities

• Proactively schedule all preventative maintenance and coordinate repairs.
• Ensure vehicles are clean and immediately available for assignment.
• Utilize GPS and telematics software to monitor vehicle locations.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency with Microsoft and Google systems

Tools

Fleet management software

Telematics systems (e.g., Azuga, Smart Fleet USA)

Job description

IRBIS Air Plumbing Electrical is hiring a Fleet Coordinator in San Jose, CA earning $26–$32 per hour based on experience.

This role is the operational heartbeat of our field team, ensuring every vehicle is maintained, compliant, fully equipped, and job-ready so technicians can deliver elite HVAC, plumbing, and electrical service without interruption. If you take pride in building systems that drive performance, this is your opportunity to make a measurable impact.

The ideal candidate is highly organized, detail-obsessed, and thrives in a structured, process-driven environment. You are calm under pressure, proactive with preventative planning, and motivated by keeping moving parts aligned and efficient. If you value accuracy, accountability, and operational excellence, you’ll feel right at home at IRBIS.

Position Overview

Pay Range: Earn up to $66k annually, depending on experience.

Compensation Breakdown

• Hourly Rate: $26 - $32 per hour, depending on experience.

Schedule

• Full-Time
• 40 Hours Weekly
• Tuesday - Saturday
• 9am - 6pm

Benefits

• Company device provided
• Referral program
• Medical, dental, vision, and chiropractor insurance
• 401(k) retirement plan
• Vacation, sick, and holiday pay

Position Requirements

• Minimum 2 years of experience in fleet administration, logistics, or operational support
• Valid driver's license and clean driving record
• Proficiency with Microsoft and Google systems
• Ability to quickly master fleet management software and telematics systems such as Azuga or Smart Fleet USA
• Organizational skills and attention to detail
• Communication skills

Position Responsibilities

• Maintenance & repairs: proactively schedule all preventative maintenance, coordinate repairs with external shops, and manage vehicle drop-off and pick-up.
• Ensure vehicles are clean, properly equipped, and immediately available for assignment, and conduct routine inspections for damage.
• Maintain precise records for registration, titles, insurance, and safety certificates, manage the fuel card program, and process related invoices.
• Utilize GPS and telematics software to monitor vehicle locations and support enforcement of safe driving policies.
• Coordinate vehicle assignment and retrieval for all employees.