Fleet Contracts Specialist II: Vehicle & Equipment Specs

Austin, Texas; Austin, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive benefits

Career growth opportunities

Job summary

City of Austin seeks a procurement professional to manage spot buying, bid preparations, and contract administration within municipal operations.

You will maintain contract databases, monitor budgets, evaluate bids, and ensure compliance with local, state, and federal regulations. Strong communication and data analysis skills are essential.

Experience with RFQ/IFB processes, intermediate MS Office skills, and willingness to travel for site visits are required.

Qualifications

• Bachelor's degree in Business Administration, Public Administration or related field; plus two years of related experience.
• Experience with RFQ/IFB procurement methods in government or municipal settings.
• Experience developing, administering, and monitoring contracts to ensure compliance with regulations.
• Intermediate proficiency with Microsoft Word and Excel.

Responsibilities

• Performs spot buying by placing orders off existing contracts and by soliciting informal quotes.
• Prepares for bid process by gathering contract requirements from departmental liaisons and drafting purchase documents for bid.
• Develops and maintains contract databases and enters data into the system of record.
• Establishes budgeted base and resolves variances; submits requisitions and coordinates submission; evaluates bid files and prepares recommendations for award.
• Monitors supply chain, evaluates contractor performance, prepares reports on contract expenditures and status.
• Provides technical and contractual assistance by developing and conducting workshops and training sessions.

Skills

Oral and written communication

Data analysis

Planning and organizing

Contract evaluation

Education

Bachelor's degree in Business Administration/Public Administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

City of Austin seeks a procurement professional to manage spot buying, bid preparations, and contract administration within municipal operations.

You will maintain contract databases, monitor budgets, evaluate bids, and ensure compliance with local, state, and federal regulations. Strong communication and data analysis skills are essential.

Experience with RFQ/IFB processes, intermediate MS Office skills, and willingness to travel for site visits are required.