Fleet Compliance Coordinator- DOT

Confidential; Greenville (MS); On-site; USD 45,000 - 65,000; Full time

Job summary

Confidential is seeking a Fleet Compliance Coordinator to identify and address hazards across the company’s fleet. You will manage DOT Driver Qualification Files, DOT Drug/Alcohol programs, and FMCSA Hours of Service standards, ensuring driver logs and safety compliance.

The role requires an Associate degree in a related field, with a Bachelor’s degree preferred, and 3+ years in fleet maintenance or supervision. Strong communication and computer skills are essential for success.

Qualifications

• Associate degree in facilities management, building, business, or related field.
• Bachelor’s degree preferred.
• 3+ years’ experience as a Maintenance and/or Fleet Manager/Supervisor.

Responsibilities

• Identify and address hazards and risks through fleet assessments.
• Administer DOT Driver Qualification Files and DOT Drug/Alcohol programs.
• Manage FMCSA Hours of Service standards and Driver-Logs compliance.
• Submit and maintain documentation related to DOT FMCSA MCS1250, Clearinghouse, UCR, Insurance.
• Schedule and maintain maintenance schedules and vehicle inspections.
• Oversee contracted services and internal staff; ensure vehicles meet safety standards.

Skills

Verbal communication

Written communication

Computer skills

Reliability

Time management

Education

Associate degree in facilities mgmt

Bachelor’s degree preferred

Job description

In this role, you will work to identify and proactively address hazards and risks through assessments of the Company’s fleet. You will be responsible for administering and managing DOT Driver Qualification Files, DOT Drug/Alcohol Programs, preventive maintenance schedules, vehicle inspections and FMCSA Hours of Service standards, management, and compliance of Driver-Logs, and NCOSHA/FEDOSHA.

Fleet Compliance Coordinator Duties and Responsibilities

• Responsible for assigning the work activities according to the given time frame and reviewing the work of the contracted services or internal staff members.
• Confer with various departments regarding the needs and issues of vehicles that need to be addressed and ensure timely resolution of relevant conflicts and ensure that the vehicles are maintained and that they meet and are operating to safety standards and operate properly.
• Schedule and maintain statistical reports, files, and records related to maintenance, repairs, depreciation, mileage, etc., for various types of vehicles (e.g., OTR, Trailers, Forklifts).
• Submit and maintain documentation related to DOT FMCSA MCS1250, Clearinghouse, UCR, Motor Carrier, Insurance, and Bonds.
• Performs other duties as assigned.

Education and Experience

• Associate degree in facilities management, building, business, or another related field.
• Bachelor’s degree preferred.
• 3+ years’ experience as a Maintenance and or Fleet Manager/Supervisor.

Fleet Compliance Coordinator Required Knowledge, Skills, and Abilities

• Knowledge of NCOSHA/FEDOSHA
• Knowledge of related safety practices.
• Excellent verbal and written communication skills in addition to proficient computer skills.
• Ability to respond quickly, accurately, and professionally to demands and requests from customers and employees.
• Must be able to attend work regularly and reliably, according to the schedule established at the company's management discretion.