Fleet Compliance Assistant

Mge Underground Inc; Paso Robles (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K

Vacation accruals

Company holidays

Ergonomic equipment

Team events

Learning opportunities

Employee assistance program

Job summary

MGE Underground is seeking a Fleet Compliance Assistant at our Paso Robles, CA location. You will provide administrative support for DOT compliance programs and maintain driver, vehicle, and equipment records.

The ideal candidate is organized, detail-oriented, and eager to learn in a fast-paced setting. On-site role with full-time hours and competitive benefits.

Qualifications

• High School Diploma or GED or equivalent.
• Minimum 1 year of experience in an administrative role.
• Valid Class C driver's license with no restrictions.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Process Safety Performance History Requests.
• Review Unassigned Driving Reports daily and assist with follow-up and resolution.
• Audit MP&E/Crew Board activity daily for compliance and accuracy of driver and equipment records.
• Track and monitor DOT driver licenses and medical certifications; update systems.
• Maintain DOT and fleet compliance filing systems and records.
• Verify equipment locations and update tracking spreadsheets.
• Review open 90-Day work orders and confirm equipment locations.
• Maintain Samsara Gateway Health reports.
• Log, upload, and file 90-Day service records and maintenance documentation.
• Upload Samsara data into Compliance Tracker reports.
• Assist with telematics reporting, auditing, and data analysis.
• Perform other duties as assigned by supervisor.

Skills

Detail oriented

Organized

Communication skills

multitask management

MS Office proficiency

Education

High School Diploma or GED

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

About MGE

MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

How You Can Make an Impact

The Fleet Compliance Assistant provides administrative support for the Fleet Department, with special attention to the Department of Transportation (DOT) compliance programs. This position helps maintain accurate driver, vehicle, and equipment records while supporting compliance reporting, documentation, and recordkeeping. The ideal candidate is organized, detail-oriented, and eager to learn in a fast-paced environment.

How You Will Contribute

• Process Safety Performance History Requests.
• Review and monitor Unassigned Driving Reports daily and assist with follow-up and resolution efforts.
• Audit MP&E/Crew Board activity daily to ensure compliance and accuracy of driver and equipment records.
• Track and monitor DOT driver licenses and medical certifications, send notifications and update compliance systems.
• Maintain and organize DOT and fleet compliance filing systems and records.
• Verify equipment locations and update tracking spreadsheets.
• Review open 90-Day work orders in E360 and confirm or update equipment locations.
• Maintain and distribute Samsara Gateway Health reports.
• Log, upload, and file 90-Day service records, maintenance documentation, inspections, and work orders.
• Upload Samsara data into Compliance Tracker analysis Power Query reports.
• Assist with telematics reporting, auditing, and data analysis.
• Perform other job-related duties as assigned by your supervisor.

What You Bring to the Table

• Highly organized and detail oriented.
• Effective verbal and written communication skills.
• Ability to work independently and prioritize multiple tasks in a fast-paced environment.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Valid Class C Driver’s License with no restrictions.

Your Prior Experience

• High School Diploma or GED equivalent
• Minimum 1 year of experience in an administrative role.

Our Competitive Package

Pay: $25.00 - $28.00 per hour

This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

• Medical, dental, vision, and life insurance.
• 401K
• Vacation accruals for all non-exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events,and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information

Job Type: Full-Time, On-Site

Affirmative Action/EEO

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment and Physical Requirements

Successful applicants must pass a drug screen and background check before beginning employment. This role may require:

• Prolonged periods of sitting while working at a computer or desk.
• Must be able to occasionally lift and carry items weighing up to 15 pounds

Other Duties

Please note that this job description does not cover every task or responsibility associated with this role. It outlines the primary functions, but additional duties may be assigned, or existing responsibilities may shift as needed, with or without prior notice.