Fleet Compliance and Records Specialist (AI-Enabled)

Burns Group; Columbus (MS); On-site; USD 52,000 - 68,000; Full time

Job summary

Burns Logistics is seeking a Compliance Specialist to maintain driver qualification files in Tenstreet, monitor CDL, medical, MVR expirations, and ensure audit-ready records. You will manage FMCSA Drug & Alcohol Clearinghouse queries and pre-employment checks, while handling maintenance records and vehicle registrations.

The role emphasizes administrative accuracy, preventative maintenance coordination, and robust reporting using AI tools and Burns software.

Responsibilities

• Build and maintain a complete driver qualification file in Tenstreet for every driver
• Track expiration dates for CDLs, medical certificates, MVRs, and annual reviews, and follow up before anything lapses
• Order and document MVRs, PSP reports, and previous employer safety performance history checks
• Run and document FMCSA Drug & Alcohol Clearinghouse queries, both pre-employment and annual
• Complete and file new hire compliance paperwork
• Keep every file audit-ready at all times
• Monitor ELD and hours-of-service data in Samsara; flag violations, unassigned driving, and missing logs to operations and management
• Collect, review, and file driver vehicle inspection reports and annual inspection records
• Maintain vehicle records, including registrations, permits, and inspection documentation
• Build and run Samsara reports to track compliance status across the fleet
• Maintain a preventive maintenance schedule for every truck and trailer, and schedule service before it comes due
• Make sure defects reported on DVIRs are sent to the shop, repaired, and signed off before the unit goes back out
• Create and track work orders with the shop and outside vendors from request to completion
• Keep a complete maintenance file for each unit, including repair records, invoices, and service history, as DOT requires
• Track warranty coverage, recalls, and tire and parts records
• Coordinate downtime with operations so trucks are serviced without disrupting routes
• Report maintenance costs, overdue service, and repeat repairs to management
• Maintain drug and alcohol testing records in accordance with DOT requirements
• Coordinate scheduling for required tests and track results with our testing provider
• Keep federal and state registrations current, including USDOT and MCS-150 updates
• Maintain the DOT accident register and collect and file documentation after accidents and incidents
• Track roadside inspection results and CSA scores, and report trends to management
• Pull and provide records for DOT audits, compliance reviews, and insurance requests
• Stay current on FMCSA record-keeping requirements and update filing processes as rules change
• Prepare regular compliance reports for management covering expirations, open items, HOS violations, and overdue maintenance
• Use AI tools and Burns' proprietary software to automate tracking, reminders, and reporting
• Identify ways technology can reduce manual paperwork and improve compliance tracking

Skills

Attention to detail

Organizational skills

Communication

Tools

Tenstreet

Samsara

AI tools

Proprietary software

Job description

Burns Logistics is seeking a Compliance Specialist to maintain driver qualification files in Tenstreet, monitor CDL, medical, MVR expirations, and ensure audit-ready records. You will manage FMCSA Drug & Alcohol Clearinghouse queries and pre-employment checks, while handling maintenance records and vehicle registrations.

The role emphasizes administrative accuracy, preventative maintenance coordination, and robust reporting using AI tools and Burns software.