AI-Driven Fleet Compliance & Records Specialist

Burns Dirt; Columbus (MS); On-site; USD 52,000 - 75,000; Full time

Job summary

Burns Logistics is seeking a Compliance Specialist to manage driver qualification files, regulatory records, and fleet documentation. You will work with Tenstreet and Samsara to keep documents audit-ready, track expirations, and coordinate maintenance records for the DOT and FMCSA requirements.

The role emphasizes uptime, accuracy, and collaboration with operations, using Burns' AI tools and in-house software to streamline compliance workflows.

Qualifications

• Experience building and maintaining driver qualification files.
• Familiarity with DOT and FMCSA record-keeping requirements.
• Ability to generate audit-ready documentation.
• Proactive maintenance scheduling and records management.

Responsibilities

• Build and maintain a complete driver qualification file in Tenstreet for every driver
• Track expiration dates for CDLs, medical certificates, MVRs, and annual reviews, and follow up before anything lapses
• Order and document MVRs, PSP reports, and previous employer safety performance history checks
• Run and document FMCSA Drug & Alcohol Clearinghouse queries, both pre-employment and annual
• Complete and file new hire compliance paperwork
• Keep every file audit-ready at all times
• Monitor ELD and hours-of-service data in Samsara; flag violations, unassigned driving, and missing logs to operations and management
• Collect, review, and file driver vehicle inspection reports (DVIRs) and annual inspection records
• Maintain vehicle records, including registrations, permits, and inspection documentation
• Build and run Samsara reports to track compliance status across the fleet
• Maintain a preventive maintenance schedule for every truck and trailer, and schedule service before it comes due
• Make sure defects reported on DVIRs are sent to the shop, repaired, and signed off before the unit goes back out
• Create and track work orders with the shop and outside vendors from request to completion
• Keep a complete maintenance file for each unit, including repair records, invoices, and service history, as DOT requires
• Track warranty coverage, recalls, and tire and parts records
• Coordinate downtime with operations so trucks are serviced without disrupting routes
• Report maintenance costs, overdue service, and repeat repairs to management
• Maintain drug and alcohol testing records in accordance with DOT requirements
• Coordinate scheduling for required tests and track results with our testing provider
• Keep federal and state registrations current, including USDOT and MCS-150 updates
• Maintain the DOT accident register and collect and file documentation after accidents and incidents
• Track roadside inspection results and CSA scores, and report trends to management
• Pull and provide records for DOT audits, compliance reviews, and insurance requests
• Stay current on FMCSA record-keeping requirements and update filing processes as rules change
• Prepare regular compliance reports for management covering expirations, open items, HOS violations, and overdue maintenance
• Use AI tools and Burns' proprietary software to automate tracking, reminders, and reporting
• Identify ways technology can reduce manual paperwork and improve compliance tracking
• Tenstreet: how to build, maintain, and audit driver qualification files and track expirations
• Samsara: how to read ELD and hours-of-service data, spot violations and missing logs, and build compliance reports
• DOT and FMCSA record-keeping rules: what must be in each file, how long it must be kept, and what auditors look for
• Truck maintenance basics: preventive maintenance intervals, how work orders flow through the shop, and what DOT requires in vehicle maintenance records
• The FMCSA Drug & Alcohol Clearinghouse: how to run queries and document them correctly
• DOT drug and alcohol testing records: what must be documented and how to work with our testing provider
• Federal and state registrations and filings, including USDOT and MCS-150 updates
• Roadside inspection results and CSA scores: how to read them and report trends to management
• How to use AI tools and Burns' proprietary software to automate tracking, reminders, and reporting

Skills

Driver qualification management

Regulatory compliance

Administrative coordination

Data tracking

Tools

Tenstreet

Samsara

Job description

Burns Logistics is seeking a Compliance Specialist to manage driver qualification files, regulatory records, and fleet documentation. You will work with Tenstreet and Samsara to keep documents audit-ready, track expirations, and coordinate maintenance records for the DOT and FMCSA requirements.

The role emphasizes uptime, accuracy, and collaboration with operations, using Burns' AI tools and in-house software to streamline compliance workflows.