Fleet Asset & Procurement Specialist

City of Temple; Temple (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

City of Temple is seeking an experienced Fleet Asset Management Administrative Specialist to support acquisition, maintenance, repair, and disposition of fleet assets. You will ensure compliance with fleet and fuel site requirements and maintain FMIS data accuracy.

Responsibilities include preparing reports from FMIS, coordinating with departments, analyzing pricing trends, supporting purchasing, updating fleet records, and assisting in contract renewals and supplier qualification.

Qualifications

• Associate's degree in Finance, Business Management, or Supply Chain Management.
• 2 years of experience in fleet procurement, asset management, or fleet operations.

Responsibilities

• Gathers, analyzes, and provides reports based on data from the FMIS database for fleet staff and required reporting.
• Works with internal departments to define requirements, specifications, and delivery timelines.
• Analyzes pricing trends and supply-chain risks to support purchasing decisions.
• Ensures procurement activities follow policies, budget guidelines, and compliance.
• Assists in negotiating pricing, terms, and service agreements with vendors.
• Assists in ordering IT-related equipment in coordination with IT.
• Supports audits, budget reviews, and cost-control initiatives.
• Maintains procurement records, including quotes, approvals, contracts, and invoices.
• Updates fleet software with manufacturer specs and maintenance data.
• Monitors contract expirations and flags renewal or re-bid opportunities.
• Maintains vendor lists, pricing files, and contract databases.
• Evaluates supplier performance and supports onboarding and qualification.
• Maintains records of fleet purchasing activity, warranties, registrations, and compliance.
• Tracks fleet-related spend within the FMIS software.
• Provides administrative support related to fleet acquisition, surplus disposition, appraisal, lien releases, and RFPs.
• Composes correspondence and required documents for fleet acquisition and compliance.
• Provides general office support and FMIS data accuracy.
• Coordinates subscription renewals and office supply needs.
• Performs other duties as assigned.

Education

Associate's degree in Finance, Business Management, or Supply Chain Management

Job description

City of Temple is seeking an experienced Fleet Asset Management Administrative Specialist to support acquisition, maintenance, repair, and disposition of fleet assets. You will ensure compliance with fleet and fuel site requirements and maintain FMIS data accuracy.

Responsibilities include preparing reports from FMIS, coordinating with departments, analyzing pricing trends, supporting purchasing, updating fleet records, and assisting in contract renewals and supplier qualification.