Fleet Administrative Specialist

City and County of Denver; Denver (CO); On-site; USD 35,000 - 52,000; Full time

Job summary

The City and County of Denver's Department of Transportation and Infrastructure is seeking a Staff Assistant in the Fleet Maintenance Division to manage vehicle and asset records, registrations, and related administrative tasks. The role supports the fleet and asset management operations, handling documentation, compliance, and records maintenance.

You will coordinate intake, titles, registrations, and asset transfers, while ensuring accuracy and timely reporting.

Qualifications

• Graduation from high school or GED (HiSET/TASC) required.
• Four years of specialized and/or technical office support work at the level of Administrative Support Assistant IV.

Responsibilities

• Coordinate intake and processing of new vehicles and equipment, ensuring required documentation and asset records are complete and accurate.
• Maintain fleet and asset records, databases, and tracking systems for accurate reporting and day-to-day operations.
• Coordinate vehicle titles, registrations, license plates, and related transactions with the DMV.
• Monitor fleet compliance requirements and maintain records for registrations, emissions, and other documentation.
• Coordinate transfer, loan, inventory, and disposal of vehicles and equipment, updating records accordingly.
• Reconcile fleet-related invoices, tolls, and other financial records, resolving discrepancies as needed.
• Develop and update standard operating procedures and improve administrative processes.
• Coordinate fleet and asset activities with internal departments, external vendors, and other agencies.

Skills

Attention to detail

Written & verbal communication

MS Office

Collaboration

Prioritization

Education

High school diploma or GED

Job description

The City and County of Denver's Department of Transportation and Infrastructure is seeking a Staff Assistant in the Fleet Maintenance Division to manage vehicle and asset records, registrations, and related administrative tasks. The role supports the fleet and asset management operations, handling documentation, compliance, and records maintenance.

You will coordinate intake, titles, registrations, and asset transfers, while ensuring accuracy and timely reporting.