Staff Assistant - Fleet Maintenance

City and County of Denver; Denver (CO); On-site; USD 35,000 - 52,000; Full time

Job summary

The City and County of Denver's Department of Transportation and Infrastructure is seeking a Staff Assistant in the Fleet Maintenance Division to manage vehicle and asset records, registrations, and related administrative tasks. The role supports the fleet and asset management operations, handling documentation, compliance, and records maintenance.

You will coordinate intake, titles, registrations, and asset transfers, while ensuring accuracy and timely reporting.

Qualifications

• Graduation from high school or GED (HiSET/TASC) required.
• Four years of specialized and/or technical office support work at the level of Administrative Support Assistant IV.

Responsibilities

• Coordinate intake and processing of new vehicles and equipment, ensuring required documentation and asset records are complete and accurate.
• Maintain fleet and asset records, databases, and tracking systems for accurate reporting and day-to-day operations.
• Coordinate vehicle titles, registrations, license plates, and related transactions with the DMV.
• Monitor fleet compliance requirements and maintain records for registrations, emissions, and other documentation.
• Coordinate transfer, loan, inventory, and disposal of vehicles and equipment, updating records accordingly.
• Reconcile fleet-related invoices, tolls, and other financial records, resolving discrepancies as needed.
• Develop and update standard operating procedures and improve administrative processes.
• Coordinate fleet and asset activities with internal departments, external vendors, and other agencies.

Skills

Attention to detail

Written & verbal communication

MS Office

Collaboration

Prioritization

Education

High school diploma or GED

Job description

About Our JobWith competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.What We OfferThe City and County of Denver offers competitive pay commensurate with education and experience. New hires are typically brought into the organization between $25.30 - $31.63/hour, based on experience and education. We also offer generous benefits for full-time employees which include but are not limited to:A guaranteed life-long monthly pension, once vested after 5 years of service457B Retirement Plan140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per yearCompetitive medical, dental and vision plans effective within 1 month of start dateLocation & ScheduleThis position is based at 5440 Roslyn St., Denver, CO 80216. It is an on-site role with a Monday–Friday schedule, from 7:30 AM to 4:00 PM.Who We Are & What You’ll DoThe Department of Transportation and Infrastructure (DOTI), through its employees, enhances the quality of life in Denver by efficiently delivering effective, high quality, safe and equitable public infrastructure, and services. For more information, please visit the DOTI website.DOTI’s Commitment to Equity:DOTI is committed to providing attention and resources to the areas, assets, and people of the city with the greatest need through equitable contracting, equitable investments, and equitable workforce development.DOTI’s culture revolves around four key principles: (1) Invest in Our People, (2) Operate with Discipline, (3) Use Data to Drive Decisions, and (4) Deliver Results.The Department of Transportation and Infrastructure (DOTI) is seeking a Staff Assistant to join its Fleet Maintenance Division. This position supports the department’s fleet and asset management operations by coordinating vehicle and equipment records, registrations, compliance documentation, and related administrative processes.Fleet Management oversees more than 2,400 vehicles and pieces of equipment, with a goal of keeping 96% or more of City vehicles available. The team manages vehicle use, maintenance expenses, replacements, new vehicle purchases, heavy equipment, and fuel contracts for the City and County of Denver.Specifically, as a Staff Assistant you will:Coordinate the intake and processing of new vehicles and equipment, ensuring required documentation and asset records are complete and accurate.Maintain fleet and asset records, databases, and tracking systems to support accurate reporting and day-to-day operations.Coordinate vehicle titles, registrations, license plates, and related transactions with the Department of Motor Vehicles (DMV).Monitor fleet compliance requirements and maintain records for registrations, emissions, and other required documentation.Coordinate the transfer, loan, inventory, and disposal of vehicles and equipment, ensuring records are properly updated.Review and reconcile fleet-related invoices, toll transactions, and other financial records, resolving discrepancies as needed.Research asset-related issues and provide information and documentation to support accounting, audits, and management requests.Develop and update standard operating procedures and recommend improvements to administrative processes.Coordinate fleet and asset-related activities with internal departments, external vendors, and other agencies.Provide administrative support to fleet management staff, including maintaining key inventories, assisting with system issues, and providing front-office coverage as needed.What You’ll BringOur ideal candidate is a focused, organized, and detail-oriented individual who can manage multiple priorities while maintaining accurate records and providing reliable administrative support.In addition, our ideal candidate has some or all of the following experience, skills, and characteristics:Strong attention to detail and the ability to ensure accuracy and consistency in records and documentation.Effective written and verbal communication skills.Proficiency in Microsoft Office applications.Ability to collaborate with others, manage competing priorities, and meet deadlines.Required Minimum QualificationsEducation requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate.Experience Requirement: Four (4) years of experience performing specialized and/or technical office support work of the type and at the level of Administrative Support Assistant IV.Education/Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year experience.Application DeadlineThis position is expected to stay open until Sunday, November 1, 2026. Please submit your application as soon as possible and no later than November 1 at 11:59 PM to ensure consideration.About Everything ElseJob ProfileCA1002 Staff AssistantTo view the full job profile including position specifications, physical demands, and probationary period, click here.Position TypeUnlimitedPosition Salary Range$25.30 - $37.96Target Pay$25.30 - $31.63/hour, based on experience and educationAgencyDept of Transportation & InfrastructureRedeployment during Citywide EmergenciesCity and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor.The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact [e-mail] with three business days’ notice.Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.For information about right to work, click here for English or here for Spanish.