Fleet Administrative Coordinator: Data-Driven Ops Support

Summit Natural Gas of Missouri, Inc.; Maumelle (AR); On-site; USD 42,000 - 64,000; Full time

Job summary

Summit Utilities, Inc. in Maumelle, AR seeks a Fleet Administrative Coordinator (SGL2) to support the Fleet and Facilities leadership. The role includes clerical tasks, scheduling, filing, and coordinating staff and meetings, with focus on data entry across fleet systems.

You will manage fleet records, vendor communications, and vehicle maintenance coordination, while ensuring accuracy in SAP, SharePoint, and related tools in a fast-paced utility environment.

Qualifications

• High school education or GED; some college preferred.
• 1 year of corporate administrative assistant experience with front desk responsibilities; fleet experience preferred.

Responsibilities

• Maintain Fleet files and the Fleet file room.
• Keep Fleet data updated in systems (GPS, fuel card, maintenance, Fleet SharePoint, SAP).
• Assist with DOT 2290 forms and MCS 150 forms.
• Assist with shipping and receiving tasks for the Fleet Department.
• Assist with purchase requests, acquisitions, receiving, distribution, and divestiture of fleet vehicles.
• Manage pool car maintenance, pool car reservations, and fuel PIN requests.
• Weekly inspection of pool vehicles and ensure docs and cards are current.
• Support maintenance of pool cars at remote offices as needed.
• Assist with DOT and IFTA data requests and filing of related documentation.
• Coding of expenses, as needed.
• Maintain driver changes from SharePoint to Fleet systems.
• Track completion of vehicle and equipment Preventive Maintenance; report monthly.
• Track recalls and notify drivers; report monthly to Fleet Management.
• Manage Fleet Jira tickets and ensure timely completion with quality service.
• Provide backup coverage for Facilities ticket coordination as needed.
• Work on projects and other duties as assigned.

Skills

MS Office

Data analysis

Confidential information

Professional communication

Education

High school diploma or GED

Some college coursework

Tools

SAP

Oracle

ARI/Holman

Job description

Summit Utilities, Inc. in Maumelle, AR seeks a Fleet Administrative Coordinator (SGL2) to support the Fleet and Facilities leadership. The role includes clerical tasks, scheduling, filing, and coordinating staff and meetings, with focus on data entry across fleet systems.

You will manage fleet records, vendor communications, and vehicle maintenance coordination, while ensuring accuracy in SAP, SharePoint, and related tools in a fast-paced utility environment.