Fleet Administrative Coordinator — Data-Driven Operations Support

Summit Utilities Inc.; Maumelle (AR); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Medical benefits

Competitive pay

Job summary

Summit Utilities, Inc. in Maumelle, AR is seeking a Fleet Administrative Coordinator to support the Fleet Director and department leaders. The role covers phones, scheduling, calendars, filing, and vendor management, with data-heavy duties across SAP, SharePoint, and other systems.

The ideal candidate has a high school diploma or GED, 1 year of corporate admin experience (fleet experience preferred), and proficiency with Microsoft Office. Familiarity with SAP, Oracle, and ARI/Holman is a plus.

Qualifications

• Data-heavy role requiring accuracy with large datasets.
• Experience supporting a corporate Fleet or similar department is preferred.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Assist Fleet Department by maintaining all Fleet files and the Fleet file room.
• Keep all Fleet data up to date in systems such as GPS, fuel card, maintenance vendor systems, Fleet SharePoint, and SAP.
• Collaborate with EHS&T to address safety issues and vehicle violations.
• Assist with DOT 2290 and MCS 150 forms.
• Handle shipping/receiving tasks for Fleet.
• Process purchase requests, acquisitions, receiving, distribution, and divestiture of fleet vehicles.
• Manage pool car maintenance, reservations, and fuel PINs.
• Weekly pool vehicle inspections and readiness for reservations.
• Support maintenance of pool cars at remote offices as needed.
• Handle information flow for Fleet vehicles and related docs.
• Support DOT and IFTA data requests and filing.
• Code expenses as needed.
• Maintain driver changes in SharePoint and other systems.
• Track preventive maintenance and recalls; report to Fleet Management.
• Manage Fleet Jira tickets and ensure timely, quality service.
• Provide backup for Facilities ticket coordination as needed.
• Contribute to special projects as assigned.
• Perform other clerical tasks as requested.

Skills

Data analysis

Front desk experience

Punctuality & reliability

Microsoft Office

Education

High school diploma or GED

Some college

Tools

SAP

Oracle

ARI/Holman

Job description

Summit Utilities, Inc. in Maumelle, AR is seeking a Fleet Administrative Coordinator to support the Fleet Director and department leaders. The role covers phones, scheduling, calendars, filing, and vendor management, with data-heavy duties across SAP, SharePoint, and other systems.

The ideal candidate has a high school diploma or GED, 1 year of corporate admin experience (fleet experience preferred), and proficiency with Microsoft Office. Familiarity with SAP, Oracle, and ARI/Holman is a plus.