Fleet Admin/Clerk

Robert's Hawaii, Inc.; Honolulu (HI); On-site; USD 30,000 - 40,000; Full time

Job summary

A transportation company in Honolulu seeks a Fleet Administrative Clerk to support fleet operations by managing vehicle registration and vendor communication. This entry-level full-time role requires accuracy, organizational skills, and basic computer literacy. Responsibilities include reviewing payroll documentation, communicating with vendors, and ensuring vehicles have required credentials. The ideal candidate should possess a high school diploma, be flexible to work various shifts, and be able to adapt to new software.

Qualifications

• Must be at least 18 years old.
• Able to read and write basic English.
• Flexibility to work weekends, evenings, and holidays.
• Ability to adapt to new software.

Responsibilities

• Review, edit, and input payroll documentation into the Payroll Processing System.
• Sort and distribute information to relevant departments.
• Communicate with vendors to manage vehicle registration.
• Acquire price quotes and set up appointments.
• Coordinate with divisions to determine vehicle status.

Skills

Organizational skills

Basic computer literacy

Excellent verbal communication

Time management

Education

High school diploma or GED

Tools

Windows applications

Microsoft Word

Email

Spreadsheets

Job description

Job Title: Fleet Administrative Clerk
Location: Robert's Hawaii, Inc., Honolulu, HI
Level: Entry‑Level
Type: Full‑Time
Department: Operations

Overview

The Fleet Administrative Clerk supports fleet operations by managing vehicle registration, vendor communication, and administrative documentation. This role reports to the Fleet Manager and requires accuracy, organizational skills, and basic computer literacy.

Responsibilities

• Review, edit, and accurately input payroll documentation into the Payroll Processing System.
• Sort and distribute information to relevant departments.
• Communicate with vendors to manage vehicle registration, shipping, decals, and related services.
• Acquire price quotes, set up appointments, procure payment, and submit payment to vendors.
• Coordinate with outer‑island divisions to determine vehicle status and obtain mileage, registration, and insurance data.
• Ensure all vehicles have the required credentials and maintain up‑to‑date registration records.

Qualifications

• High school diploma or GED; or 1–3 months related experience/training.
• Minimum 18 years of age.
• Basic reading and writing in English.
• Basic computer literacy (Windows applications, Word, e‑mail, spreadsheets).
• Flexible to work weekends, evenings, holidays and all weather conditions.
• Excellent verbal and written communication, organizational skills, and time‑management.
• Ability to adapt to new software and applications.
• Work in an air‑conditioned office environment with light lifting (20+ lbs).

Working Conditions

Air‑conditioned office with general office equipment. Sit and stand for extended periods, frequent computer use, light lifting (20+ lbs). Must be able to sit, stand, kneel, bend, lift, and push. Work in all weather conditions.

EEO Statement

Robert's Hawaii, Inc. is an equal opportunity employer. We value diversity and encourage qualified individuals with disabilities to apply. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.