Fiscal Technician 3

Big Bend Community College; Washington (District of Columbia); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Vision insurance

Retirement plan

Paid time off

Employee assistance program

Job summary

Big Bend Community College in Washington is seeking an Accounts Payable Clerk to independently perform all AP functions for vendor payments, verify invoices, resolve discrepancies, and process direct pay invoices on a timely basis according to regulations and policies.

The role requires attention to detail, ledger reconciliation, and the ability to code payments for sales and use tax, prepare batches, and support purchasing with central receiving duties as needed.

Qualifications

• Two years of full-time experience in accounting or bookkeeping or equivalent including experience using accounting-related software.
• Associate degree may substitute for one year of required experience.
• Intermediate word processing and spreadsheet skills.

Responsibilities

• Make payments against Purchase Orders (PO) matching invoice and PO, closing POs when necessary.
• Review non-PO payment documents for accuracy and enter into AP system.
• Code payments for correct sales tax or use tax per regulations.
• Prepare and input batches into the computerized system and sign payment documents for various vouchers.
• Assist higher-level fiscal personnel with summary information and analysis of records.

Skills

Accounting experience

Bookkeeping

Word processing

Spreadsheets

Education

Associate degree in accounting or business

High school diploma

Tools

Accounting software

Microsoft Office

Job description

Under the direction of the Assistant Director of Finance, independently perform all Accounts Payable functions for vendor payments. This includes checking and posting invoices, resolving invoicing and receiving discrepancies, and processing direct pay invoices for payment. Use independent judgment to perform all related duties necessary to process invoices for payment on a timely basis in accordance with current regulation, policies and procedures.

Primary essential responsibilities

• Make payments against Purchase Orders (PO) matching invoice and purchase orders, zeroing and closing PO's out when necessary.
• Review all payment documents not on a Purchase Order for accuracy and completion and enter into AP system.
• Responsible for coding payments for correct sales tax or use tax as set forth in Department of Revenue regulations.
• Request the cancellation of checks when necessary and make approved corrections to invoices once check cancelled.
• Maintain desk manual describing current procedures used to complete assigned duties.
• File and retrieve documents maintained by Accounts Payable.
• Reconcile general ledger accounts as necessary including reconciliations to vendor statements and backing up travel and/or expense advance reconciliations.
• Process all incoming mail to include date stamping, sorting and match-up with POs.
• Assist higher-level fiscal personnel with summary information and analysis of records and reports.
• Respond to inquiries and requests for information.
• Review and assess payment documentation ensuring documentation includes evidence of authorization for purchase, receipt of goods or services, personal service contracts and proper approval for payment.
• Contact vendors, purchasing office, budget managers and/or supervisors to obtain additional information to resolve discrepancies and/or process payment.
• Audit/review and sign payment documents for contracts, utilities, travel, refunds, reimbursements and other miscellaneous vouchers and prepare and input batches into computerized system.
• Assign and create vendor numbers to the vendor file and maintain vendor file (including name, address, city, state, zip code, telephone number, tax identification number and 1099 code and 1099 type).
• Understand IRS regulations pertaining to 1099-MISC reporting and monitor the input of appropriate information/flags into computerized system.
• Review data and initiate process for filing of IRS form 1099-MISC.
• Check and reconcile daily reports and review daily diagnostic reports and take appropriate action.
• Prepare handwritten checks and monitor outstanding check report and investigate check over sixty days old.
• Backup cashier and customer service specialist.
• When necessary, assist Director of Purchasing with Central receiving responsibilities.
• Perform all phone orders and scan updates.

Minimum Qualifications

• High school graduation or equivalent.
• Fifteen quarter hours or ten semester hours of college-level accounting or bookkeeping.
• Two years of full-time experience in accounting or bookkeeping or equivalent including experience using accounting-related software.
• An Associate of Arts Degree, or equivalent in accounting or business from an accredited college may substitute for one year of required experience.
• OR equivalent combination of education and experience.
• Intermediate word processing and spreadsheet skills.

Desirable Qualifications

• Associates degree or higher education from an accredited institution of higher education.
• Three years accounting or bookkeeping experience.
• Advanced computer skills with Microsoft Office programs.
• Theoretical and working knowledge for GAAP as well as ability to apply and utilize these principles.
• Knowledge of and ability to comply with Revised Code of Washington (RCWs), OFM rules, and college policies and procedures relating to Accounts Payable.

Benefits

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:8 hour shiftMonday to Friday

Work Location: In person