Fiscal Technician

Virginia.gov; Virginia Beach (VA); Presencial; USD 49.000 - 53.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health benefits

Paid holidays

Retirement plans

Flexible spending accounts

Descripción de la vacante

The Fiscal Technician role at Virginia Department of Health in Virginia Beach HQ offers an opportunity to join a collaborative fiscal team. You will manage accounts receivable, process invoices in F&A or similar software, and support travel arrangements.

The ideal candidate is detail-oriented, organized, and experienced with small purchase credit cards, reconciliations, and state travel regulations. This role emphasizes accuracy, timely financial processing, and teamwork.

Formación

• Proficient with MS Office (Excel, Access, Word) and basic accounting.
• Experience with batch processing and accounts payable.
• Strong organizational and data entry skills.
• Experience with Bank of America WORKS or similar reconciliations.
• Experience using Small Purchase Charge Card.
• Knowledge of state accounting policies and procedures.

Responsabilidades

• Process accounts receivable invoices and vendor payments.
• Review bills for accuracy and reconcile deposits.
• Handle voucher processing and logging in the database.
• Arrange travel including hotels and flights for staff.

Conocimientos

Accounting principles

Data entry

Billing

Organizational skills

Attention to detail

Communication

Herramientas

Microsoft Excel

Microsoft Access

Microsoft Word

Descripción del empleo

Title: Fiscal Technician

State Role Title: Admin and Office Spec III

Hiring Range: 3

Pay Band: $48,6120.00- $52,969.00

Agency: Virginia Department of Health

Location: VIRGINIA BEACH HQ

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

We are excited to welcome a Fiscal technician to our experienced and collaborative Fiscal Team. We are looking for a qualified and dependable professional who brings proven fiscal experience and strong understanding of accounting- related processes. The ideal candidate will be versed in a variety of fiscal responsibilities, including Accounts payable, Processing invoices in F&A or an equivalent processing software. Experience maintaining a Small Purchase Credit Card to include utilizing Bank of America WORKS for reconciliations. Experience in applying State Travel Regulations and processing Travel related expenses with Emburse or Cardinal. Following established policies and procedures in support of our District’s Business Administrative Operations. We are seeking someone who is detail-oriented organized, and committed to providing accurate and timely fiscal support. If you enjoy working with numbers, solving problems and being a part of a team that values accuracy and excellent fiscal service, we welcome you to apply!

Benefits

The Virginia Department of Health offers 12 paid holidays; medical, dental; vision; life insurance; optional flexible spending accounts; disability (short and long); Employee Assistance Program; Public Student Loan Forgiveness; retirement plans (including 401(a) Cash Match and 457 Deferred Compensation Plan); as well as sick, family/personal, annual, parental, and military leave!

Diversity

We’re proud to build a diverse and inclusive team, and we value the perspectives that come from people of all linguistic and cultural backgrounds. Whether you speak one language or multiple, we encourage you to apply. If you’re bilingual or have additional language skills, they’re a meaningful asset that can help us better connect, collaborate, and serve our communities together.

This position will be responsible for Billing & Accounts Receivable, Voucher Processing, Records Maintenance and Travel Arrangements.

Billing & Accounts Receivable

• Processes accounts receivable invoices, vendor payments, agency to agency payments and other transactions and enters transactions into financial database
• Reviews bills and other fiscal documents for accuracy before processing.
• Prepares daily deposit and deposit certificates. Reconciles and confirms all amounts and coding.

Voucher Processing

• Reviews, sorts and processes incoming documentation related to invoice processing for accuracy
• Codes, processes, batches and reconciles vouchers
• Assigns voucher number and logs voucher information into assigned database
• Uses Small Purchase Credit Card to pay invoices
• Maintains monthly Small Purchase Credit Card log.

Records Maintenance

• Files assigned fiscal documents and reports, including payments, deposits, reconciliation files, etc. and ensures naming convention is consistent with information keyed into financial systems and other respective databases
• Maintains files and records within established records maintenance procedures and guidelines

Travel

• Assists team members with travel arrangements including hotel and airline reservations, registrations for conferences and training.
• Uses Small Purchase Credit Card and Emburse to schedule travel/training.

Minimum Qualifications

• Skill and experience with Microsoft applications to include excel, access and word
• Working knowledge and ability to use accounting and/or similar batch type (ability to apply core accounting principles and methods for tracking, analyzing and reporting)
• Strong organizational, billing, customer service and data entry skills
• Proven ability to prepare, file and reconcile data- utilizing bank of America Works or a similar program for reconciliations
• Proven experience utilizing a small purchase charge card
• Proven knowledge of state accounting policies and procedures

Additional Considerations

• Working knowledge and proven Experience of the Commonwealth Accounting Systems: F&A, Emburse, BOA SPCC
• Experience processing invoices via SPCC and voucher processing.
• Proven experience with travel reimbursements to include handling all reservations and arrangements; familiarity with Emburse or another Commonwealth of Virginia program for travel.

Contact Information

Name: Cydnee Stuckey

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.