Assistant Business Office Manager

Virginia Department of Veterans Services; Virginia; In loco; USD 60.000 - 65.000; Tempo pieno

Descrizione del lavoro

Virginia Department of Veterans Services is seeking an Assistant Business Office Manager to support the Business Office at the Puller Veterans Care Center. The role is full-time and in-person, handling Medicaid/Medicare billing, cash posting, daily census, and VA reporting.

Responsibilities include managing resident trust funds, admission paperwork, and ensuring timely VA billing; candidate must have high school diploma and familiarity with Point Click Care system.

Competenze

• Computer and various office machine experience.
• Basic Math skills.
• Knowledge of Medicaid patient fund policies.
• High School Diploma or equivalent
• Knowledge of Point Click Care system preferred
• Experience with Medicare and Medicaid billing
• Experience with long term care billing

Mansioni

• Billing: Bill Medicare B claims and follow-up with adjustments; monthly billing to residents; send to VA for payment.
• Posting Cash: Post cash for Accounts Receivable to correct accounts.
• Reports/Paperwork: Balance daily census and complete adjustments; midnight census to Nursing Supervisor.
• Admission Paperwork: Compile and balance admission paperwork for VA billing.
• Resident Trust Fund: Administer Residents Trust Fund in absence of the BOA.
• Other Duties: Perform other duties within the Business Office scope; assist during emergencies.
• Serves in the AOC rotation.

Conoscenze

Basic Math skills

Medicaid patient fund policies

Medicare & Medicaid billing

Long term care billing

Formazione

High School Diploma or equivalent

Strumenti

Point Click Care system

Descrizione del lavoro

Title: Assistant Business Office Manager

State Role Title: Admin and Office Spec III

Hiring Range: $60,000-$65,000

• Probationary period will start over effective hire date for all current state employees**

Pay Band: 3

Agency: Dept of Veterans Services

Location: Puller Veterans Care Center

Agency Website: www.dvs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Assistant Business Office Manager is a full-time in person position and is responsible for assisting in the administration and fulfillment of all duties relating to the Business Office.

Billing

Bill Medicare B claims and follow-up with adjustments. Manually bill Medicare Replacement if needed. Bill Long Term Care Insurance and Medicare co-insurance. Complete Ancillary’s and do monthly billing to residents. Do collections and letters to overdue private pay. Pull and report patient liabilities to be signed off on. Compile and complete VA billing for the end of the month. Get reports to the VA and submit to OB10 to be paid.

Posting Cash

Post cash for Accounts Receivable to correct accounts.

Reports/Paperwork

Balance daily census. Complete adjustments and other paperwork for billing purposes. Midnight census to Nursing Supervisor to track admission/discharges.

Admission Paperwork

Compile admission paperwork for Business Office files and packets to be sent to the VA. Balance and complete reports for VA billing at beginning of month.

Resident Trust Fund Administer the Residents Trust Fund in the absence of the Business Office Assistant. Writes up Resident Fund deposit.

Other Duties

Performs other duties as may be assigned that are within the Business Office department’s mission and as situations warrant in meeting the overall needs of the facility.

May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Serves in the AOC rotation.

Minimum Qualifications

Computer and various office machine experience. Basic Math skills. Knowledge of Medicaid patient fund policies.

High School Diploma or equivalent

Knowledge of Point Click Care system preferred

Experience with Medicare and Medicaid billing

Experience with long term care billing

Additional Considerations

N/A

Special Instructions

The commonwealth does not provide sponsorship; therefore, applicants must be a Citizen or National of the United States, a lawful permanent resident, or an alien authorized to work.

Excluding current DVS employees, the selected candidate must pass a criminal background check.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative hiring process. To be considered for this opportunity, applicants will need to provide their Certificate of Disabilities (COD) provided by the Certified Rehabilitation Counselor within the Department of Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable to DARS to get their Certificate of Disability.

If you need to obtain a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019

Contact Information

Name: Caitlyn Campbell

Phone: [e-mail]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.