Fiscal Technician

Virginia AG; Virginia Beach (VA); On-site; USD 49,000 - 53,000; Full time

Benefits offered by this job

12 paid holidays

Medical & dental insurance

Vision insurance

Life insurance

Flexible spending accounts

Disability insurance

Employee Assistance Program

Retirement plans & leave

Job summary

Virginia Department of Health seeks a Fiscal Technician to support Billing & Accounts Receivable, voucher processing, and records maintenance at its Virginia Beach HQ. The role requires meticulous handling of invoices, deposits, and travel reimbursements with state-approved procedures.

The candidate will work within the Fiscal Team, applying strong MS Office skills and accounting knowledge to ensure timely, accurate financial processing and compliance with Virginia state policies.

Qualifications

• MS Office proficiency including Excel, Access and Word.
• Understanding of core accounting principles and batch processing.
• Strong organizational, billing, customer service and data entry skills.
• Experience using Bank of America Works or a similar reconciliation program.
• Knowledge of state accounting policies and procedures.

Responsibilities

• Handle Billing and Accounts Receivable tasks for the agency.
• Process invoices and vendor payments and reconcile deposits.
• Manage voucher processing and maintain records in financial systems.
• Coordinate travel arrangements and use Emburse for reimbursements.
• Maintain records with proper naming and filing conventions.
• Assist with travel arrangements and related documentation.

Skills

MS Office

Accounting principles

Organization & data entry

Tools

BOA Works

Emburse

Job description

Title: Fiscal Technician

State Role Title:Admin and Office Spec III

Hiring Range: 3

Pay Band: $48,6120.00- $52,969.00

Agency: Virginia Department of Health

Location:VIRGINIA BEACH HQ

Agency Website:jobs.virginia.gov

Recruitment Type: General Public - G

We are excited to welcome a Fiscal technician to our experienced and collaborative Fiscal Team. We are looking for a qualified and dependable professional who brings proven fiscal experience and strong understanding of accounting- related processes. The ideal candidate will be versed in a variety of fiscal responsibilities, including Accounts payable, Processing invoices in F&A or an equivalent processing software. Experience maintaining a Small Purchase Credit Card to include utilizing Bank of America WORKS for reconciliations. Experience in applying State Travel Regulations and processing Travel related expenses with Emburse or Cardinal.Following established policies and procedures in support of our District’s Business Administrative Operations.

We are seeking someone who is detail-oriented organized, and committed to providing accurate and timely fiscal support.

Benefits: The Virginia Department of Health offers 12 paid holidays; medical, dental; vision; life insurance; optional flexible spending accounts; disability (short and long); Employee Assistance Program; Public Student Loan Forgiveness; retirement plans (including 401(a) Cash Match and 457 Deferred Compensation Plan); as well as sick, family/personal, annual, parental, and military leave!

Diversity: We’re proud to build a diverse and inclusive team, and we value the perspectives that come from people of all linguistic and cultural backgrounds. Whether you speak one language or multiple, we encourage you to apply. If you’re bilingual or have additional language skills, they’re a meaningful asset that can help us better connect, collaborate, and serve our communities together.

This position will be responsible for Billing & Accounts Receivable, Voucher Processing, Records Maintenance and Travel Arrangements.

Billing & Accounts Receivable

• Processes accounts receivable invoices, vendor payments, agency to agency
  payments and other transactions and enters transactions into financial
  database
• Reviews bills and other fiscal documents for accuracy before processing.
• Prepares daily deposit and deposit certificates. Reconciles and confirms all amounts and coding.

Voucher Processing

• Reviews, sorts and processes incoming documentation related to invoice
  processing for accuracy
• Codes, processes, batches and reconciles vouchers
• Assigns voucher number and logs voucher information into assigned database
• Uses Small Purchase Credit Card to pay invoices
• Maintains monthly Small Purchase Credit Card log.

Records Maintenance

• Files assigned fiscal documents and reports, including payments, deposits,
  reconciliation files, etc. and ensures naming convention is consistent with information keyed into financial systems and other respective databases
• Maintains files and records within established records maintenance procedures and guidelines

Travel

• Assists team members with travel arrangements including hotel and airline reservations, registrations for conferences and training.
• Uses Small Purchase Credit Card and Emburse to schedule travel/training.
  

Minimum Qualifications

• Skill and experience with Microsoft applications to include excel, access and word
• Working knowledge and ability to use accounting and/or similar batch type (ability to apply core accounting principles and methods for tracking, analyzing and reporting)
• Strong organizational, billing, customer service and data entry skills
• Proven ability to prepare, file and reconcile data- utilizing bank of America Works or a similar program for reconciliations
• Proven experience utilizing a small purchase charge card
• Proven knowledge of state accounting policies and procedures

Additional Considerations

• Working knowledge and proven Experience of the Commonwealth Accounting Systems: F&A, Emburse, BOA SPCC
• Experience processing invoices via SPCC and voucher processing.
• Proven experience with travel reimbursements to include handling all reservations and arrangements; familiarity with Emburse or another Commonwealth of Virginia program for travel.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Cydnee Stuckey

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.