Buyer

Virginia AG; Virginia; On-site; USD 59,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Retirement Plans

Paid holidays

Job summary

The Virginia Department of Health (VDH) is seeking a skilled Buyer to support procurement of goods and services for the Henrico Health District. The role involves following Virginia procurement laws, writing quotes, soliciting bids, and monitoring orders to ensure timely delivery.

Based at Henrico HQ, duties include assisting with deposits and administrative tasks, with standard benefits and a structured 40-hour work week. Public health mission and compliance are central to the role.

Qualifications

• Knowledge of procurement laws, policies and procedures
• Knowledge of automated procurement systems
• Working knowledge of and ability to apply standard accounting principles and guidelines
• Ability to interpret and apply established policies, guidelines and procedures
• Ability to prepare, maintain and reconcile financial reports and data
• Proficiency and experience with the use of basic computer operating systems to include Word, Excel, Power Point and Access

Responsibilities

• Procure a variety of services, materials, supplies, products and equipment
• Write Quick Quotes, solicit bids, evaluate and award purchases as instructed
• Monitor orders and expedite for delivery
• Assist with daily deposits and mail processing as needed
• Provide backup for Fiscal Tech and perform general administrative tasks as required

Skills

Procurement laws & policies

Automated procurement systems

Accounting principles

Policy interpretation

Financial reporting & data

MS Office proficiency

Tools

Excel

PowerPoint

Access

Job description

Title: Buyer

State Role Title: Admin and Office Spec III

Hiring Range: $58,800.00 - $65,543.00

Pay Band: 3

Agency: Virginia Department of Health

Location: HENRICO HQ

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 35 local health districts. The Richmond & Henrico County Health Districts (RHHD) are on the forefront of Public Health and Population Health. Our mission is to protect health, champion equity, and partner to address local needs. We accomplish this by exposing and addressing the root causes of health disparities and protecting health through disease prevention and monitoring, providing clinical services, nutrition services, environmental health services, vital records, emergency planning, and building health equity by partnering with communities and working collaboratively across sectors. WE ARE PUBLIC HEALTH! The Buyer position works closely with Henrico’s Fiscal team, leadership, and staff to support operations through the procurement of goods and services. The role performs responsible purchasing and procurement work, including purchasing a variety of services, materials, supplies, products, and equipment and ensures all purchasing is completed in accordance with applicable laws, policies and procedures of Virginia Department of Health, and the Commonwealth in a timely and efficient manners. This role follows prescribed procedures to procure supplies, equipment and services for the agency, with limited purchasing authority, volume and variety. Secures market information regarding quality, performance, problems and pricing. Reviews requisitions and specifications to determine the appropriate method of procurement. Writes Quick Quotes, solicits bids, and evaluates and awards purchases as instructed. Monitors orders and expedites for delivery. Check mail and log all incoming checks daily for the assigned Health District. Serve as a backup to Fiscal Tech and manage daily deposits in their absence. May perform some general administrative tasks. The position is based in the Henrico Health District headquarters and will work primarily at 8600 Dixon Powers Drive. Typical work hours will be Monday-Friday, 8:00 AM – 4:30 PM. The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Knowledge of procurement laws, policies and procedures
• Knowledge of automated procurement systems
• Working knowledge of and ability to apply standard accounting principles and guidelines
• Ability to interpret and apply established policies, guidelines and procedures
• Ability to prepare, maintain and reconcile financial reports and data
• Proficiency and experience with the use of basic computer operating systems to include Word, Excel, Power Point and Access

Additional Considerations

• Knowledge/experience in procurement, accounting and/or business
• Knowledge of state and agency procurement requirements

Employment and Equal Opportunity

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Anita Sikka

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.