Fiscal Specialist II: Detail-Oriented Accounting & Reporting

Eastern Washington University; Cheney (WA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Retirement plan

Tuition waiver for employees

Job summary

EASTERN WASHINGTON UNIVERSITY in Cheney seeks a Fiscal Specialist 2 to provide critical accounting support within the General Accounting team. You will apply technical accounting practices and interpret policies to advise principal staff on fiscal procedures.

The position offers a salary range of $47,940 to $64,128, with comprehensive benefits, vacation, holidays, and tuition waivers for employees and eligible family members.

Qualifications

• High school diploma or GED.
• Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours or 10 semester hours of college-level accounting or bookkeeping. Equivalent education/experience will substitute for all minimum qualifications.
• Advanced MS Excel and Word skills.
• Demonstrated ability to apply a responsive and flexible approach that is supportive to the needs of, including universal access, of our students, faculty, staff and the public

Responsibilities

• Provide fiscal support concerning accounting principles and functions, fiscal records and reports.
• May assist in informal training departmental personnel (one on one) for using the university accounting system, journal voucher input, IDPOs, month-end report generations, etc.
• Monitor and audit daily activity for the Bursar's recorded transactions and balancing bank deposits from all departments with accounting system data and initiate corrective action when variances occur.
• Audit, analyze and evaluate diagnostic reports for various transactions, such as daily system balancing control reports, reconciliation between accounting systems and operational data store (ODS), payroll, special journals, and budget adjustments.
• Audit daily input and preparation of accounting data for journal vouchers and other financial system information. Advise principal staff of alternative course of action.
• Perform daily processing of Bursar’s Accounts Receivable and CRC system feeds into university accounting system.
• Perform processing for Payroll, Budget, Grants, Facilities, and other departments. Initiate corrective action when errors occur.
• Create ad hoc queries in data store to assist in identification and resolution of errors.
• Prepare special reports (internal and external) upon request from departments.
• Maintain General Accounting files in accordance with state records retention requirements.
• Perform other accounting duties and fiscal support as required.
• Maintain journal vouchers and documentation of revenues and expenses for retention and audit purposes.
• Maintain a monthly record of outstanding checks and their resolution for the annual state reporting of unclaimed property to the Department of Revenue.
• Contact vendors, students, and employees concerning unredeemed checks.
• Prepare Lost or Destroyed Check Affidavit as required.
• Send due diligence letters to outstanding check holders.
• Provide advice on the handling and/or replacing of outdated checks.
• Prepare Department of Revenue Unclaimed Property reports for the Bursar, Accounts Payable, and Payroll departments.
• Remit unclaimed property with detail and summary reports to DOR.
• Assist the University to mitigate audit risk through departmental education and outreach.
• Assist with external auditor inquiries and understanding of internal controls.
• Act as a project leader for part-time student employee(s) as needed.
• Assist Administrative Assistant with the check processing of accounts payable and payroll when needed.
• Verify data to ensure records are complete and accurate prior to transmitting direct deposit and printing of checks.
• Provide reports to management for approval and signatures.
• Maintain the inventory of office supplies for General Accounting, placing orders as needed.
• Other duties as assigned.
• Assist Inventory Control and initiate physical inventory process which includes generating equipment verification lists using judgmental selection.
• Support Inventory Control and initiate tagging of equipment items based on purchase orders and receiving information which may involve travel to satellite campuses.
• Assist in preparation of inventory control procedures and information for Inventory Control Web site.
• Assist with periodic risk assessment to support alternative procedures in lieu of full inventory verification.

Skills

Advanced MS Excel

Microsoft Word

Education

High school diploma or GED

Job description

EASTERN WASHINGTON UNIVERSITY in Cheney seeks a Fiscal Specialist 2 to provide critical accounting support within the General Accounting team. You will apply technical accounting practices and interpret policies to advise principal staff on fiscal procedures.

The position offers a salary range of $47,940 to $64,128, with comprehensive benefits, vacation, holidays, and tuition waivers for employees and eligible family members.