Fiscal Specialist Foundation (Full Time)

Nicklaus Children's Health System; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Nicklaus Children's Health System is seeking a Fiscal Specialist to support the Foundation’s financial integrity and operational effectiveness. The role handles a broad range of accounting activities, including reporting, accounts payable, cash activity, reconciliations, and close processes.

Working with Foundation leaders and hospital staff, you will ensure accuracy, compliance with internal controls, and timely financial information while identifying process improvements and supporting special

Qualifications

• 4-7 years of clerical experience in finance, fiscal or accounting.
• Experience with foundation accounting and/or fund reporting is a plus.
• Experience supporting month-end/quarter-end/year-end closes, audits, budgeting, and forecasting.
• Ability to maintain confidentiality of sensitive information and adhere to internal controls.

Responsibilities

• Prepares financial reports for management, including restricted fund reporting and expense reporting.
• Reviews vendor payments and credit card transactions for compliance with policies.
• Maintains daily cash balances and records, and validates ledger entries for bank activity.
• Supports timely monthly, quarterly, and year-end close and assists with audits.
• Maintains internal controls and security over financial information.
• Supports budgeting/forecasting activities and communicates requirements to staff.
• Oversees accounts payable processes and vendor invoice validation.
• Reconciles deposits, bank accounts, and subsidiary ledgers to the general ledger.
• Gathers documentation for capital expenditure requests and donor-funded activities.
• Serves as liaison with vendors, donors, and internal stakeholders and prepares required reports.

Skills

MS Office

Accounting software

Databases

Attention to detail

Confidentiality

Financial reporting

General ledger

Spreadsheets

Communication skills

Problem solving

Multitasking

Interpersonal skills

Tools

MS Office Suite

Accounting software

Databases

Job description

Description

Job Summary

The Fiscal Specialist supports the Foundation's financial integrity and operational effectiveness by performing and coordinating a broad range of accounting and financial activities. The role prepares accurate and timely management reports; manages accounts payable, cash activity, deposits, bank and ledger reconciliations, restricted funds, donation entries, and capital expenditure requests; and supports monthly, quarterly, and year-end close, audits, budgeting, and forecasting. Working closely with Foundation leaders, Hospital Fiscal, Decision Support, the Capital Committee, vendors, and other stakeholders, the position researches and resolves discrepancies, advises staff on non-routine transactions, and ensures financial activity and supporting documentation comply with applicable policies, procedures, and internal controls. The Fiscal Specialist also identifies process improvements, maintains detailed records, communicates financial information clearly, and contributes to special projects that strengthen accuracy, efficiency, accountability, and service.

Job Specific Duties

• Prepares financial reports for dissemination to management personnel, including but not limited to, restricted fund reporting, and expense reports.
• Reviews and validates vendor payments, processes credit cards payments and assures documentation is in compliance with NCHS policies and practices.
• Monitors and analyzes department process to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
• Maintains daily cash balances and records.
• Validates Foundation ledger entries for bank activity.
• Supports an accurate and timely monthly, quarterly, and year end close.
• Supports annual audit by providing information and assisting Auditors.
• Maintains financial security by adhering to internal controls.
• Ensures the timely reporting of all monthly financial information.
• Supports budget and forecasting activities.
• Advises staff regarding the handling of non-routine reporting transactions.
• Provides support for special projects and workflow process improvements.
• Interacts with Foundation vendors regarding payments and services.
• Reviews and validate accounts payable and submits requisitions for purchase orders.
• Oversees process for vendor invoices; reconciles bills from vendors.
• Involved in all Foundation restricted fund requests.
• Maintains a check and balance for all payables sent to Accounts Payable for processing.
• Oversees process for daily deposits.
• Reconciles deposits of all gifts and enters in fund accounting system.
• Reconciles bank accounts and subsidiary ledgers to general ledger.
• Oversees new funds, processes donation journal entries, investigates discrepancies, and prepares detailed records and reports as required.
• Assists in creating, monitoring, and updating financial related policies and procedures.
• Oversees all Foundation capital expenditure requests.
• Act as liaison between the Foundation, Decision Support and the Capital Committee. Gathers documentation required, submits the appropriate documentation to Decision Support for review, and presents the proposal in front of the Capital Committee (with supporting stakeholders). Provides approval documents to appropriate Foundation stakeholders.
• Delivers clear and convincing presentations while taking into account the audience and nature of the information (sensitive, technical, controversial, etc.).
• Communicates expected business requirements to vendors and suppliers.
• Manages and tracks capital requests as needed as donor gift thresholds are met, communicates updates to leaders and appropriate stakeholders.
• Prepares check donations for processing and ensures timely, accurate deposit of funds.
• Processes and distributes mail, prioritizing checks and other financial documents for timely handling.

Qualifications

Minimum Job Requirements

• 4-7 years of clerical experience (preferably in finance, fiscal, accounting)

Knowledge, Skills, and Abilities

• Advanced computer skills on MS Office, accounting software, and databases.
• High attention to detail and accuracy.
• Ability to maintain confidentiality of sensitive information.
• Maintain a thorough understanding of the financial reporting and general ledger structure.
• Numerical ability to perform arithmetic calculations quickly and accurately.
• Proficient in spreadsheets, word processing, and related software.
• Specialized Foundation accounting and/or financial skills utilizing discretion and judgment to develop financial reporting.
• Excellent verbal/written communication skills
• Strong problem solving, organizational, and critical thinking skills.
• Strong service excellence and interpersonal skills.
• Able to work independently and flexibly with minimal supervision.
• Able to balance multiple tasks with changing priorities.
• Complex mathematical and statistical techniques to assess financial and operational scenarios.
• Competency in design, preparation of spreadsheets, and reports through the work order system and other financial reports.
• Interpersonal skills to establish and maintain effective, courteous, and professional working relationships with leaders across organization.

Job

Clerical/Administrative

Department

NCHF GEN AND ADMINISTRATIVE-7100-959950

Job Status

Professional