Fiscal Advisor II

State of Delaware; Delaware; On-site; USD 55,000 - 75,000; Full time

Job summary

The State of Delaware's Central Business Office seeks a Fiscal Advisor II to oversee payroll operations for a major law enforcement agency, including bi-weekly processing, W-4 handling, data entry, inquiries, and reporting. The role emphasizes accuracy, compliance, and customer service across diverse stakeholders.

Essential duties involve reconciling ledgers, maintaining controls, preparing financial statements, and supporting auditors.

Qualifications

• One year of experience in compiling, analyzing and reporting on financial data to ensure effective and efficient accounting of funds or to make projections for financial planning.
• One year of experience in ensuring compliance of financial transactions with budgets, applicable agreements, grants or contacts, and state or federal laws, rules, and regulations.
• Six months' experience in researching and analyzing accounting transactions and records to reconcile discrepancies or errors and maintain an audit trail.
• Coursework, training and/or work experience in staff supervision which may include performing as a lead worker overseeing the work of others.

Responsibilities

• Reviews and analyzes financial transactions and records to determine accuracy and monitors adherence to agency budget, applicable agreements, grants, or contracts, as well as state or federal laws, rules, and regulations.
• Analyzes, reconciles, and consolidates data to the general ledger from journals, records, and documents; takes trial balances and makes corrections, updates, and adjustments to bring funds into balance and maintains an audit trail.
• Reviews financial transactions, classification and codes to ensure accuracy and recommends changes.
• Maintains internal controls and applies accounting principles, practices, and standards.
• Provides advice and technical guidance on matters in assigned fiscal function(s).
• Compiles, analyzes and prepares a variety of statements and reports of financial health utilized in financial, budget, and personnel planning.
• Researches and provides data, reports and other documentation to state, federal and independent auditors and for other requests for financial information.
• Uses commercial and proprietary automated information systems and computer software to research, review, evaluate, and report on financial data.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.
• May be responsible for purchasing, disbursement, and inventory of equipment and supplies.

Skills

Payroll processing

Financial data analysis

Data entry

Customer service

Audit trail

Tools

Payroll system

Job description

Summary Statement

The incumbent in this position will work in the Central Business Office and provide department-wide support and oversight for all payroll operations for a large law enforcement agency to include but not limited to, bi-weekly payroll processing, W-4 processing, data entry into the agencies payroll system, assist department employees with payroll related inquiries, filing, data tracking and analysis, payroll reporting and other payroll related processes, as needed.

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

Preferred Qualification

• Six months experience in an automated human resource or payroll management information system to enter, update, modify, delete, retrieve/inquire and report on data.

Essential Functions

Essential functions are fundamental and core functions common to all positions in the class series. This is not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews and analyzes financial transactions and records to determine accuracy and monitors adherence to agency budget, applicable agreements, grants, or contracts, as well as state or federal laws, rules, and regulations.


• Analyzes, reconciles, and consolidates data to the general ledger from journals, records, and documents; takes trial balances and makes corrections, updates, and adjustments to bring funds into balance and maintains an audit trail.


• Reviews financial transactions, classification and codes to ensure accuracy and recommends changes.


• Maintains internal controls and applies accounting principles, practices, and standards.


• Provides advice and technical guidance on matters in assigned fiscal function(s).


• Compiles, analyzes and prepares a variety of statements and reports of financial health utilized in financial, budget, and personnel planning.


• Researches and provides data, reports and other documentation to state, federal and independent auditors and for other requests for financial information.


• Uses commercial and proprietary automated information systems and computer software to research, review, evaluate, and report on financial data.


• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.


• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.


• May be responsible for purchasing, disbursement, and inventory of equipment and supplies.

Job Requirements

JOB REQUIREMENTS for Fiscal Advisor II

• One year of experience in compiling, analyzing and reporting on financial data to ensure effective and efficient accounting of funds or to make projections for financial planning.


• One year of experience in ensuring compliance of financial transactions with budgets, applicable agreements, grants or contacts, and state or federal laws, rules, and regulations.


• Six months' experience in researching and analyzing accounting transactions and records to reconcile discrepancies or errors and maintain an audit trail.


• Coursework, training and/or work experience in staff supervision which may include performing as a lead worker overseeing the work of others.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Upon a conditional offer, the applicant must undergo a pre-employment base line two step tuberculin skin test (TST) as part of the hiring process.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call [phone]. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

Equal Opportunity

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.