Fiscal Associate II - DNREC

DelDOT; Dover, Northern (DE, KY); Hybrid; USD 42,000 - 52,000; Part time

Job summary

DelDOT is seeking a Fiscal Associate II to prepare, review, and create fiscal documents for the Division of Parks and Recreation. You will handle payment vouchers, purchase orders, intergovernmental vouchers, and reconcile credit card transactions and encumbrances.

The role involves updating Excel files, verifying accuracy, and ensuring compliant account reporting. Responsibilities include creating financial records, producing status reports, and supporting process improvements.

Qualifications

• Six months' experience in processing accounting, auditing or payroll transactions.
• Six months' experience in determining compliance of financial transactions with required documentation and codes.
• Six months’ experience in preparing financial reports from multiple sources.

Responsibilities

• Process purchase orders and verify documentation for accuracy.
• Code and classify financial transactions correctly.
• Enter and update data in accounting systems and Excel spreadsheets.
• Prepare financial reports and summaries for accounts.

Skills

Accounting

Payroll processing

Data entry

Reconciliation

Excel

Education

Associate degree in Accounting or related field

Tools

Excel

Job description

Introduction

The Office of the Secretary provides leadership, overall policy guidance, and central administrative services to support the Department of Natural Resources and Environmental Control (DNREC).

Summary Statement

This position will prepare, review, and create all fiscal documents for the Division of Parks and Recreation, which includes payment vouchers, purchase orders, intergovernmental vouchers, cash receipts, and reconciliation of credit card transactions and encumbrances. Reconcile and update Excel spreadsheets. Verify documents, reports and records are accurate and ensure proper and accurate account reporting in accordance with state and federal regulation.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
• Verifies or determines correct classification and coding of transactions.
• Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
• Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies
• Creates and maintains financial records, documents and files.
• Prepares reports and summaries on the status of accounts or other financial data.
• Participates in recommending changes to internal procedures, forms, or process enhancements.
• Gathers and compiles data for higher-level staff.
• Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
• May perform payroll entries and process payroll in automated information systems.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Job Requirements

JOB REQUIREMENTS for Fiscal Associate II

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

1. Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
2. Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
3. Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.

OR

1. Possession of an Associate's degree or higher in Accounting or related field.

Additional Posting Information

This posting may be closed on or before the listed closing date upon filling the vacant position(s).

This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits.

This position is eligible for Telework and Alternative Work Schedules according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview.

Conditions of Hire

DNREC does not provide sponsorship for holders of H-1 B Visas.

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Selection Process

The application and resume are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.

Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com.

If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail].

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.