Fiscal Management Services Payroll Specialist

Abilities in Motion; Reading (Berks County); Presencial; USD 42 000 - 52 000; Tempo integral

Resumo da oferta

Abilities in Motion is seeking a payroll/billing assistant to join the FMS Department. You will process payroll and billing, verify timesheets, and support individuals in English and Spanish both verbally and in writing. You will input case notes, handle forms, and assist with inquiries.

Ideal candidates have 1 year in a related field and strong skills in Outlook, Word, Excel, and web-based systems such as HCSIS and Annkissam. Teamwork and attention to detail are essential in this role.

Qualificações

• Fluent in English and Spanish (verbal and written).
• High school diploma or GED preferred.
• Minimum of 1 year working in a related field.

Responsabilidades

• Complete payroll and billing processes under the FMS Supervisor.
• Verify initial timesheets ensuring dates, times, workers, and services align with approved budget.
• Update information changes and communicate with department staff about changes.
• Input consumer case notes into the database for every contact.
• Handle requests for timesheets and payroll/vendor forms.
• Research duplicate timesheet errors and review time entry system error reports.
• Respond to payroll questions from consumers, SSPs, and staff within 48 hours.
• Assist with bilingual telephone and email inquiries in English and Spanish.
• Assist with billing entries and identify billing issues.
• Provide general administrative support (faxing, filing, copying).

Conhecimentos

Bilingual English/Spanish

Verbal & written communication

Customer service

Problem solving

Team collaboration

Attention to detail

Organizational skills

Outlook

Word

Excel

Formação académica

High school diploma or GED

Ferramentas

Outlook

Word

Excel

HCSIS

Annkissam

Descrição da oferta de emprego

Position Summary:

Responsible for performing various payroll, billing, and general accounting duties for Abilities in Motion’s FMS Department. Provides support in verifying timesheets and assisting individuals in both English and Spanish (verbally and in writing). Also assists with bi-weekly and monthly billing.

Essential Functions (Primary Duties):

• Under the general direction of the FMS Supervisor, completes payroll and billing processes.
• Assists with the initial timesheet verification procedures, including ensuring that dates, times, workers, and services are within the approved budget.
• Updates information changes and communicates to other department staff regarding changes (i.e. address and phone number changes).
• Inputs consumer case note information into computer database every time contact is made.
• Handles requests for timesheets and other forms (i.e. payroll schedules, vendor forms)
• Assists with research of duplicate timesheet errors and consistently reviews and responds to time entry system report of errors.
• Effectively responds to consumers, SSPs, and staff regarding payroll questions as dictated by the FMS Supervisor. Call backs are done timely (within 48 hours).
• Assists department in answering consumer and SSP phone and email inquiries in both English and Spanish.
• Assists with billing entries and identifying billing issues.
• Assists with general administrative duties (i.e. faxing, filing, copying)

Role Qualifications:

• Proficient computer skills with knowledge of Outlook, Word, Excel, and Web-based systems.
• Ability to work in web-based systems such as HCSIS and Annkissam.
• Function as part of a team, collaborating cooperatively with colleagues and supervisor.
• Excellent people skills, organizational skills, and attention to detail.
• Flexibility to adapt to a rapidly changing work environment.
• Excellent verbal and written communication skills.
• Excellent customer service and telephone communication skills.
• Ability to solve problems effectively.
• Fluent in English and Spanish (verbal and written) required.
• Education: High school diploma or GED preferred.
• Work Experience: Minimum of 1 year working in a related field required.