Fiscal Assistant Senior

NMSU; Las Cruces (NM); Hybrid; USD 20,000 - 29,000; Full time

Job summary

NMSU is seeking a Fiscal Assistant Senior in Las Cruces to manage post-award monitoring of funding sources and ensure compliance with policy and audit requirements. The role supports financial processes across the Agricultural, Consumer & Env Sci College, serving as a key contact for fiscal staff.

The position reports to the department and requires a strong accounting foundation. Standard work hours are Mon-Fri, 8-5, with a full-time schedule and AFSCME bargaining unit status.

Qualifications

• High School diploma + 3 years of relevant experience, or an Associate’s Degree + 1 year of relevant experience.
• General understanding of generally accepted accounting principles and procedures.

Responsibilities

• This position focuses on post-award monitoring of restricted and unrestricted funding sources, ensuring compliance with policy, funding source terms and conditions, and audit requirements.
• Reviews travel expense reports, direct payment requests, procurement card transactions, and other fiscal documents; deposits funds from sales and uploads to central office for processing.
• Serves as a primary contact to fiscal support staff within the college.

Skills

GAAP knowledge

Education

High School diploma

Associate’s degree

Job description

Department Contact: Tim Nesbitt, 575-646-4646, [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: The department of Agriculture and Home Economics College Business Resource Planning invites you to apply for the position of Fiscal Assistant III.

Position Details

Position Title: Fiscal Assistant Senior

College/Division: Agricultural,Consumer & Env Sci Col

Department: 300100-AG AND HOME ECON COL BUS RES PLNG

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon funding

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: This position's focus is on post award monitoring of restricted and unrestricted funding sources, ensuring compliance with policy, procedure, funding source terms and conditions, and uniform administrative requirements, cost principles and audit requirements. This position reviews travel expense reports, direct payment requests, procurement card transactions, and other fiscal documents including deposit of funds from sales submitted by college staff, secures all appropriate approval signatures, and uploads same to the NMSU central business function for process completion. This position serves as a primary point of contact to fiscal support staff working within the college.

Qualifications

Required Education and Experience:
High School diploma + 3 years of relevant experience or an Associate’s
Degree + 1 year of relevant experience.

Preferred Qualifications:
General understanding of general accepted accounting principles and procedures.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.