Fiscal Assistant

Commonwealth of Pennsylvania; McCandless (Allegheny County); Hybrid; USD 37,000 - 46,000; Full time

Job summary

Commonwealth of Pennsylvania invites applications for a Fiscal Assistant in the Bureau of Vocational Rehabilitation Services in Pittsburgh. The role involves financial processing, budget tracking, and staff guidance to support fiscal operations and accurate records.

The position offers possible telework part-time, a 37.5-hour work week, and a starting salary of $41,506.00 annually. Requirements include two years of bookkeeping/clerical accounting or an associate degree with accounting credits,

Qualifications

• Two years of experience performing bookkeeping or clerical accounting work.
• An associate degree in accounting or business administration including six credits in accounting.
• Any equivalent combination of experience and training.

Responsibilities

• Financial Processing: Review authorizations, invoices, claims, and encumbrances for accuracy and policy compliance.
• Budget Tracking: Monitor spending patterns, prepare monthly fiscal reports, and review unliquidated encumbrances.
• Staff Guidance: Provide instruction to office staff on fiscal rules, training needs, and documentation requirements.
• Provider Coordination: Work with service providers to create accounts, approve services, and enter information into CWDS.
• Card Management: Maintain purchasing card records and reconcile monthly statements.
• Office Purchasing: Order supplies, process purchase orders, and handle refund checks and claims.

Education

Associate degree in accounting or business administration with six credits in accounting

Job description

As a Fiscal Assistant with the Bureau of Vocational Rehabilitation Services, you will help keep financial processes accurate and efficient for the customers and staff who depend on them. Each day brings new opportunities to learn, grow, and support important fiscal work that helps improve lives. This role is ideal for someone who enjoys working with data, organizing information, and supporting a team mission. It is a rewarding way to contribute to an agency that makes a real difference in the community.

This position supports fiscal operations that help the Pittsburgh District office process payments, track spending, and maintain accurate financial records. The role requires attention to detail, clear communication, and the ability to manage financial tasks with accuracy. As a Fiscal Assistant, you will perform the following duties:

• Financial Processing:Review authorizations, invoices, claims, and encumbrances for accuracy and policy compliance
• Budget Tracking:Monitor spending patterns, prepare monthly fiscal reports, and review unliquidated encumbrances
• Staff Guidance:Provide instruction to office staff on fiscal rules, training needs, and documentation requirements
• Provider Coordination:Work with service providers to create accounts, approve services, and enter information into CWDS (Commonwealth Workforce Development System)
• Card Management:Maintain purchasing card records and reconcile monthly statements
• Office Purchasing:Order supplies, process purchase orders, and handle refund checks and claims

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week, Monday - Friday
• Work hours are negotiable within a 7.5 hour work day, with a 30- or 60-minute lunch, depending on selected work hours. AWS (alternate work schedule) may be available
• Telework:You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience performing bookkeeping or clerical accounting work; or
• An associate degree in accounting or business administration including or supplemented by six credits in accounting; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.