Fiscal Assistant

Commonwealth of Pennsylvania; Philadelphia (Philadelphia County); Remote; USD 37,000 - 46,000; Full time

Benefits offered by this job

Telework available part-time

Job summary

The Commonwealth of Pennsylvania is seeking a Fiscal Assistant for the Bureau of Vocational Rehabilitation Services in Pennsylvania. The role focuses on keeping financial processes on track and ensuring accurate information for service payments and orders.

Key duties include reviewing authorizations, monitoring systems, assisting providers with billing questions, tracking equipment, analyzing budgets, and training staff.

Qualifications

• Two years of experience performing bookkeeping or clerical accounting work.
• An associate degree in accounting or business administration including six credits in accounting.
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements within 3 months of graduating.

Responsibilities

• Fiscal Review: Review service authorizations, purchase orders, and invoices for accuracy and policy compliance.
• System Management: Monitor fiscal systems, track spending, and update funding codes as needed.
• Provider Support: Assist providers with billing questions and guide staff on fiscal procedures.
• Equipment Tracking: Manage equipment orders, assign tags, and maintain tracking records.
• Budget Analysis: Analyze reports, monitor allotments, and identify budget issues or surpluses.
• Training Support: Provide fiscal training and guidance to new staff and backup personnel.

Education

Associate degree in accounting

Accounting coursework or six credits in accounting

Equivalent combination of experience and training

Job description

The Fiscal Assistant position with the Bureau of Vocational Rehabilitation Services offers a chance to support important services that help people move forward. This role is ideal for someone who enjoys solving problems, managing details, and keeping financial processes on track. You will join a dedicated team that depends on accurate information and smooth operations. Take advantage of this opportunity to grow your skills and contribute to meaningful outcomes.

This position supports the financial activities that keep the District Office running smoothly and ensures that participant services are handled correctly. As a Fiscal Assistant, you will perform the following duties:

• Fiscal Review: Review service authorizations, purchase orders, and invoices for accuracy and policy compliance
• System Management: Monitor fiscal systems, track spending, and update funding codes as needed
• Provider Support: Assist providers with billing questions and guide staff on fiscal procedures
• Equipment Tracking: Manage equipment orders, assign tags, and maintain tracking records
• Budget Analysis: Analyze reports, monitor allotments, and identify budget issues or surpluses
• Training Support: Provide fiscal training and guidance to new staff and backup personnel

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are negotiable within a 7.5 hour work day, with a 30 or 60-minute lunch, depending on selected work schedule. AWS (alternate work schedule) may be available.
• Telework:You may have the opportunity to work from home (telework) part-time, upon successful completion of the training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Philadelphia. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).

QUALIFICATIONS

Minimum Experience and Training Requirements

• Two years of experience performing bookkeeping or clerical accounting work; or
• An associate degree in accounting or business administration including or supplemented by six credits in accounting; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.