Billing & Reimbursement Assistant — Hybrid

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Telework option

Full-time role

Job summary

Commonwealth of Pennsylvania’s Department of Human Services seeks a Fiscal Assistant at Clarks Summit State Hospital to support daily billing and payments, maintaining accurate records in billing and accounting systems.

You will prepare, send, and track bills, post charges and payments, and assist with monthly balances and financial statements. The position offers telework up to three days per week with in-office days, and PA residency is required.

Qualifications

• Two years of experience performing bookkeeping or clerical accounting work
• An associate degree in accounting or business administration including or supplemented by six credits in accounting
• Any equivalent combination of experience and training
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree

Responsibilities

• Data maintenance: update client demographics, beneficiary, and residence information in billing and accounting systems
• Billing preparation: prepare, send, and track bills for care and treatment, follow up on disputed or rejected payments
• Accounts management: post charges, adjustments, and payments; complete monthly balances and financial statements
• Payment processing: record daily receipts, prepare deposits, safeguard monetary items, notify Comptroller of deposits
• Report support: gather financial data, prepare draft reports, submit information to supervisor

Skills

Bookkeeping

Clerical accounting

Education

Associate degree in accounting or business administration

Tools

Billing software

Accounting systems

Job description

The Department of Human Services (DHS) is seeking a motivated Fiscal Assistant to join the team at Clarks Summit State Hospital. This role offers an exciting opportunity to strengthen your financial skills while contributing to meaningful work each day. You will help keep important billing and payment processes running smoothly and efficiently. Step into a position where your attention to detail and drive for excellence can truly shine.

This position supports the daily financial operations of the Reimbursement Office by maintaining accurate records and processing billing and payments. It ensures that financial information is current, consistent, and handled with care. As a Fiscal Assistant, you will perform the following duties:

• Data Maintenance: Keep client demographic, beneficiary, and residence information updated in billing and accounting systems
• Billing Preparation: Prepare, send, and track bills for care and treatment, including follow-up on disputed or rejected payments
• Accounts Management: Post charges, adjustments, and payments, and complete monthly balances and financial statements
• Payment Processing: Record daily receipts, prepare deposits, safeguard monetary items, and notify the Comptroller of completed deposits
• Report Support: Gather financial data, prepare draft reports, and submit information as directed by the supervisor

Interested in learning more? Additional details regarding this position can be found in theposition description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time, up to three days per week. You must report to the office two days per week. In-office training dates will be determined by the supervisor. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Clarks Summit, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience performing bookkeeping or clerical accounting work; or
• An associate degree in accounting or business administration including or supplemented by six credits in accounting; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow thelinkand click on Residency Guidelines.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date.Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review theGuidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.