Financial Programs Trainee

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Telework possible

Alternate Work Scheduling

Full-time

Job summary

Commonwealth of Pennsylvania is seeking a Financial Programs Trainee in Harrisburg to learn professional payroll accounting functions and support debt management for employee salary and travel advancements.

The position emphasizes analytical skills, attention to detail, and effective communication, with on-the-job training in SAP and related systems within BCPO, Payroll/Travel Advancements and Accounts Receivables.

Qualifications

• Strong analytical abilities and attention to detail are required.
• Experience with payroll accounting or bookkeeping preferred.

Responsibilities

• Learn and perform professional payroll accounting functions.
• Process claims, receivables, and record adjustments.
• Audit salary claims and remittances.
• Coordinate collections and overpayments.
• Support monthly bank reconciliations and account maintenance.
• Prepare communications to employees and agency partners.

Skills

Analytical skills

Independent decision making

Attention to detail

Communication skills

Education

Accounting credits 12

Bachelor's degree with 12 accounting credits

Tools

SAP

Job description

Are you ready to refine your skills accounting skills while beginning a rewarding career that provides critical services for the Commonwealth of Pennsylvania? Apply to be Financial Programs Trainee with the Bureau of Commonwealth Payroll Operations (BCPO), Payroll/Travel Advancements and Accounts Receivables Section. This is a year-long trainee position that prepares you to perform professional payroll accounting functions to manage employee generated debts to the Commonwealth of Pennsylvania from salary and travel advancements.

Sharp analytical skills, independent decision making, attention to detail, excellent communication skills, and the ability to handle multiple shifting priorities while working cohesively with a team are vital within this role and will be further developed during the training period. You will also receive extensive training to develop a thorough knowledge of the human resource (HR)/Payroll and Finance Systems in systems, applications, and products (SAP) and associated software.

This position is trained to process claims, receivables, record adjustments, collections, and other functions related to employee generated debts to the Commonwealth. It also focuses on auditing, processing, and accounting for salary and travel advancements and remittances. As a Financial Programs Trainee, you will learn and perform the following duties:

• Receivables Processing: Review and audit salary claims/receivables, post and verify data, and make appropriate corrections and adjustments as needed
• Overpayment Collection: Coordinate the collection of monies owed by employees for a variety of reasons; record all incoming checks and remittances
• Account Maintenance: Ensure advance checks are issued correctly, complete the monthly bank reconciliation process, and resolve issues with checks or deposits
• Detail Analysis: Review incoming checks, requests, inquiries, and other related matters to ensure that the correct processes and procedures are followed
• Communication: Prepare, review, and send correspondence to employees and agency partners and provide technical guidance
• Agency Coordination: Work with internal sections, human resource offices, banks, and other partners to support smooth financial operations

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch. Alternate Work Schedules (AWS) available upon completion of probationary period.
• Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days when work dictates such requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non‑negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Four years of experience in bookkeeping work which included twelve (12) credits in accounting; or
• A Bachelor's Degree including twelve (12) credits in accounting; or
• Any equivalent combination of experience and training which includes twelve (12) credits in accounting.
• Applicants will be considered to have met the educational requirements once they are within three (3) months of graduating with a qualifying degree.

Other Requirements:

• You must meet PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.