Fiscal Technician

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Fiscal Technician in the Department of Revenue to support accurate and timely vendor payments and financial processing. This role emphasizes detail orientation, reliability, and contribution to public service underwriting statewide operations.

Responsibilities include reviewing invoices, data entry, process monitoring, and vendor support, with an emphasis on logs, lean practices, and internal controls while supporting diversity and inclusion.

Qualifications

• Graduation from high school or equivalent, plus accounting/business administration background.
• One year as a Fiscal Assistant or three years maintaining fiscal records with related training.
• Any equivalent combination of experience and training.

Responsibilities

• Review non-PO invoices for accuracy, proper coding and documentation.
• Enter general invoices, refund authorizations and related items into systems.
• Monitor processes by checking authorization, coding and receipts.
• Respond to vendor questions about invoice status and payments.
• Maintain organized logs and spreadsheets for supervisor access.
• Apply lean thinking and support internal controls while promoting inclusion.

Education

High school diploma

Associate degree in accounting or business administration

Equivalent combination of experience and training

Job description

The Fiscal Technician position with the Department of Revenue offers a chance to support important financial work across the Commonwealth. You will help keep vendor payments accurate and timely, which supports smooth operations statewide. This role is ideal for someone who enjoys detail-oriented tasks and wants to contribute to a strong public service team. Join us and help ensure dependable financial processes every day.

This position supports timely and accurate financial processing that keeps the Bureau of Fiscal Management, Budget Division operating smoothly. It involves careful review, bookkeeping, and communication to ensure invoices and related tasks are managed properly. As a Fiscal Technician, you will perform the following duties:

• Invoice Review: Examine non PO invoices for accuracy, proper coding, and required documentation
• Data Entry: Input general invoices, refund authorizations, and related financial items into required systems
• Process Monitoring: Check authorization, coding, and receipts to ensure proper workflow completion
• Vendor Support: Respond to vendor questions about invoice status and payment issues
• Record Keeping: Maintain organized logs and spreadsheets that can be easily searched by supervisors
• Internal Practices: Apply lean thinking, support internal controls, and promote diversity, equity, and inclusion in daily work

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are flexible between the hours of 7:30am - 4:00pm with a 30 or 60 minute lunch, Monday - Friday.
• Telework:You may have the opportunity to work from home (telework) part-time up to three days a week after successful completion of any required in-office training. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Fiscal Assistant (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school; or
• One year of experience in maintaining and reviewing fiscal records and an Associate degree in accounting or business administration; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must abide by the prohibition guidelines and refrain from gambling in Pennsylvania casinos, or any casino outside of Pennsylvania with the same owners.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• This position will have access to Federal Tax Information (FTI) and is subject to the provisions of IRS Publication 1075 (Pub 1075) which requires you to pass an enhanced background check prior to beginning employment. Under Pub 1075, acceptance of a conditional offer of employment will require submission to and approval of satisfactory criminal history reports, including but not limited to: a fingerprint-based federal records check; a PA State Police clearance; a check of local law enforcement agencies where you have lived, worked, and/or attended school within the last five (5) years; and a citizenship/residency verification.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test oncefor this posting.
• Your results will be provided via email.