Fiscal Assistant

The Arc North Florida Inc; Live Oak (FL); On-site; USD 25,000 - 29,000; Full time

Job summary

The Arc North Florida Inc. in Live Oak, FL is seeking a Fiscal Assistant to support the Administrative Director with accounts payable, accounts receivable, and recordkeeping.

The role emphasizes accuracy, confidentiality, and professional service to staff and the public. The position remains full-time and hourly, requiring a high school diploma and experience with accounting software, with potential preference for an associate degree in business or accounting.

Qualifications

• High school diploma required; associate’s degree in business, accounting, or a related field preferred.
• Ability to learn and effectively use office and accounting software.
• Valid driver’s license with a good driving record.
• Excellent interpersonal, communication, and organizational skills.
• Strong telephone etiquette and public relations skills.
• Ability to work effectively in a fast-paced environment and manage multiple priorities.
• Ability to balance accounts and reconcile receipts accurately.
• Strong attention to detail, accuracy, and confidentiality.

Responsibilities

• Accounts receivable management and communicating balances with the Administrative Director.
• Accounts payable coding, issuing purchase orders, and processing checks in accounting software.
• Scanning and filing all accounts payable and client information as required.
• Ensuring Medicaid, Respect of Florida and billing are completed, processed, and receipted appropriately.
• Processing receipts in accounting software.
• Preparing receipts, deposit books, and documentation required for financial audits.
• Assists with and promotes annual fundraising events, including website announcements, bulletins, and flyer creation.
• Maintains inventory of office supplies and ensures proper control and organization of supplies.
• Maintains assigned records and files confidentially and assists with year-end purging of records.
• Communicates account balance changes, status changes, report findings, and financial information to leadership.
• Maintains high office organization, cleanliness, and professionalism.
• Ensuring and approving daily banking reconciliation.
• Routine Accounts Receivable duties including processing checks, deposits, and updating balances.
• Client-related Accounts Receivable tasks including ABLE and PSA records; filing Rep Payee Accounts Payable documentation.
• Coordination between client accounts and the organization, including ABLE accounts.
• Balances, updates, and corrects Group Home Moneybooks; ensure funds and logs are maintained and filed for audits.
• Selected retail tasks such as Snackbox postage labels.
• Assists with preparation for Qlarant, APD, and financial audits.
• Assists with purging and secure destruction of outdated records and files.
• Assists with special projects and other duties as assigned.

Skills

Interpersonal skills

Communication skills

Organizational skills

Public relations

Attention to detail

Education

High school diploma

Associate degree in business or accounting

Tools

Accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Fiscal Assistant

Full Time Admin Office - Demorest St., Live Oak, FL, US

5 days ago Requisition ID: 1029

Salary Range: $18.00 To $21.00 Hourly

POSITION: Fiscal Assistant STATUS: Regular, Full-time, Hourly

MINIMUM QUALIFICATIONS

• High school diploma required; associate’s degree in business, accounting, or a related field preferred, or equivalent relevant experience.
• Computer literate with the ability to learn and effectively use office and accounting software.
• Valid driver’s license with a good driving record.
• Excellent interpersonal, communication, and organizational skills.
• Strong telephone etiquette and public relations skills.
• Ability to work effectively in a fast-paced environment and manage multiple priorities.
• Ability to work well under pressure and meet deadlines.
• Ability to balance accounts and reconcile receipts accurately.
• Strong attention to detail, accuracy, and confidentiality.

GENERAL STATEMENT OF RESPONSIBILITIES

Responsible for performing a variety of administrative duties in a fast-paced office environment. Assists the Administrative Director with the overall operation of the administrative office, including accounts payable, accounts receivable, recordkeeping, communications, and other administrative functions as needed. Provides professional and courteous service to individuals, families, staff, and the public while helping ensure the office operates efficiently and effectively.

EXAMPLES OF WORK (NOT ALL INCLUSIVE)

• Responsible for Accounts Receivable and for communicating account balances, outstanding invoices, and other related information with the Administrative Director.
• Responsible for Accounts Payable coding, ensuring purchasing procedures are followed, issuing purchase orders and processing checks in accounting software.
• Responsible for scanning and filing all accounts payable and client information as required.
• Responsible for ensuring Medicaid, Respect of Florida, and all other billing is completed, processed, and receipted appropriately.
• Processing receipts in accounting software.
• Responsible for preparing receipts, deposit books, and other documentation required for financial audits.
• Assists with and promotes annual fundraising events, including website announcements, bulletins, and flyer creation.
• Maintains an adequate inventory of office supplies and ensures proper control and organization of supplies.
• Maintains assigned records and files in a confidential and professional manner and assists with year-end purging of records.
• Communicates account balance changes, status changes, report findings, and other financial information to the Administrative Director and Executive Director.
• Maintains a high degree of office organization, cleanliness, and professionalism.
• Ensuring and approving daily banking reconciliation.
• Responsible for routine Accounts Receivable duties, including processing incoming checks, preparing receipts and deposits, updating account balances, and maintaining accurate records.
• Responsible for client-related Accounts Receivable tasks, including LTRC and PSA records and management. Responsible for filing Rep Payee Accounts Payable documentation.
• Responsible for communication and coordination between client accounts and the organization, including ABLE accounts.
• Balances, updates, and makes corrections to Group Home Moneybooks. Ensures adequate funds are available for clients and that money logs are properly maintained. Ensure completed logs are properly filed and scanned monthly for audit purposes.
• Responsible for selected retail service tasks, including Snackbox postage labels.
• Assists with preparation for Qlarant, APD (Agency for Persons with Disabilities), and financial audits
• Assists with the purging and secure destruction of outdated records and files.
• Assists with special projects and other duties as assigned.