AR/Client Accounting Coordinator

The Arc of Palm Beach County; West Palm Beach (FL); On-site; USD 38,000 - 56,000; Full time

Job summary

The Arc of Palm Beach County is seeking an AR/Client Accounting Coordinator to assist the Vice President of Finance with daily finance operations. This role involves bookkeeping, processing deposits, inputting sales data into MIP, and reconciling accounts. Strong Excel and accounting software skills are required.

Two years of finance/accounting experience are preferred, along with a high school diploma and a Florida driver’s license. The position is based onsite in West Palm Beach, FL.

Qualifications

• Two years of finance/accounting experience preferred.
• Knowledge of fundamental accounting principles.
• Hands-on experience with Microsoft Excel and accounting software.
• Must possess and maintain a Florida driver’s license.

Responsibilities

• Prepare and process daily deposits for all accounts.
• Review store and cafeteria sales reports and input into MIP.
• Maintain petty cash and assist with reconciliations.
• Record vendor and client invoices and manage AP.
• Reconcile bank and credit card statements and communicate with families.

Skills

Bookkeeping

Excel

Accounts Payable

Bank Reconciliation

Vendor Invoices

MIP Software

Cash Deposits

Education

High school diploma

Bookkeeping training

Tools

MIP software

Job description

Position Summary

The AR/Client Accounting Coordinator is responsible for assisting the Vice President of Finance in performing the day to day operations of the Finance/Accounting department. This may include but is not limited to performing bookkeeping, and accounting assignments.

• Prepares and processes daily deposits (cash, checks, credit cards, ACH) for all accounts including Thrift Store and Cafeteria. Deposit A/R payments & donations to the appropriate accounts using the bank provided remote deposit device.
• Review and process store and cafeteria daily sales reports and input into MIP.
• Maintains and reconciles Admin petty cash and provides assistance to the Director of Residential Services in reconciling Group Home Petty Cash.
• Maintain Group Homes banking records and files. Book journal entries, prepare client activity statements utilizing MIP software. Reconcile accounts and track outstanding receipts.
• Record monthly ACH and credit card payments (Stripe, Clover, Authorize.net).
• Maintain client AP. Enter vendor and client invoices.
• Reconcile monthly bank and credit card statements.
• Communicate with client family members / representatives.

Position Summary

The AR/Client Accounting Coordinator is responsible for assisting the Vice President of Finance in performing the day to day operations of the Finance/Accounting department. This may include but is not limited to performing bookkeeping, and accounting assignments.

• Prepares and processes daily deposits (cash, checks, credit cards, ACH) for all accounts including Thrift Store and Cafeteria. Deposit A/R payments & donations to the appropriate accounts using the bank provided remote deposit device.
• Review and process store and cafeteria daily sales reports and input into MIP.
• Maintains and reconciles Admin petty cash and provides assistance to the Director of Residential Services in reconciling Group Home Petty Cash.
• Maintain Group Homes banking records and files. Book journal entries, prepare client activity statements utilizing MIP software. Reconcile accounts and track outstanding receipts.
• Record monthly ACH and credit card payments (Stripe, Clover, Authorize.net).
• Maintain client AP. Enter vendor and client invoices.
• Reconcile monthly bank and credit card statements.
• Communicate with client family members / representatives.

Essential Duties And Responsibilities

• Prepares and processes daily deposits (cash, checks, credit cards, ACH) for all accounts including Thrift Store and Cafeteria. Deposit A/R payments & donations to the appropriate accounts using the bank provided remote deposit device.
• Review and process store and cafeteria daily sales reports and input into MIP.
• Maintains and reconciles Admin petty cash and provides assistance to the Director of Residential Services in reconciling Group Home Petty Cash.
• Maintain Group Homes banking records and files. Book journal entries, prepare client activity statements utilizing MIP software. Reconcile accounts and track outstanding receipts.
• Record monthly ACH and credit card payments (Stripe, Clover, Authorize.net).
• Maintain client AP. Enter vendor and client invoices.
• Reconcile monthly bank and credit card statements.
• Communicate with client family members / representatives.

Knowledge, Skills And Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to adapt to the needs of the organization and team members.
• Ability to prioritize tasks and to delegate them when appropriate.

Education And Experience Requirements

• High school diploma or equivalent required.
• Bookkeeping training preferred.
• At least two years of finance/accounting experience preferred.
• Knowledge of fundamental accounting practices and principles, possess excellent calculation skills preferred.
• Hands on-experience with Microsoft Excel and computer-based accounting software.
• Must possess and maintain a current Florida’s Driver’s License and state minimum requirements for auto insurance.

Physical Requirements/Working Conditions

• Regularly walk, sit, stand reach with hands and arms, and talk and hear.
• Occasionally kneel, bend, crouch, and lift and/or carry office equipment, and boxes up to 20 pounds.
• Occasional driving to project sites, which may include walking, climbing and/or bending to perform inspections and observations.
• Primary working conditions are typical for an indoor/office environment requiring sitting for an extended period of time; frequent use of computers and standard office equipment.
• Specific vision abilities include close vision, distant vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Attention****

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