Fiscal Assistant

State of Missouri; Jefferson City (MO); Sur place; USD 50 000 - 65 000; Plein temps

Résumé du poste

The State Auditor's Office (SAO) in Jefferson City, MO, is seeking an office support professional to handle a variety of accounting and administrative tasks. The role involves processing financial transactions, maintaining SAM II records, reviewing expenses and timesheets, and ensuring accurate data transfer for payroll and audits.

Minimum qualifications include a high school diploma or GED, 4+ years of office experience (2+ in accounting), proficiency with Excel/Word/Outlook, and a valid

Qualifications

• High School diploma or GED.
• Four or more years of relevant work experience in an office environment with at least two years in an accounting environment.
• Valid drivers' license.
• Proficiency in Excel, Word, and Outlook.
• Ability to communicate effectively both in writing and orally.
• Ability to meet deadlines and shift between tasks without supervisory prompting.
• Ability to learn and master tasks and the desire to take on additional responsibilities.
• Ability to exercise independent judgement within established policies and procedures.

Responsabilités

• Review and process accounts payable and/or receivable transactions, ensuring expenditures/receivables are directed to the appropriate fund and appropriation.
• Maintain documentation of transactions processed and SAM II reports.
• Review employee monthly expense accounts and semi-monthly timesheets, verifying expenses and required supervisory approvals, accuracy of calculations and sufficiency of documentation provided.
• Ensure successful transfer of time and expense information into the SAM II system and make necessary adjustments/corrections for accurate payroll processing.
• Verify leave accrual/usage/balance reports and reconcile between the SAM II and TEA systems.
• Prepare a list of direct bill expenditures relating to audit jobs and input expenditures into the SAO job cost system where appropriate.
• Prepare purchase orders for the procurement of supplies, equipment, and related support services.
• Maintain documentation and files for all contracts, agreements and other information as required and appropriate.
• Maintain fixed asset inventory records, including records related to disposal of fixed assets, including destruction, sale or surplus.

Connaissances

Communication skills

Time management

Independent judgement

Formation

High School diploma or GED

Outils

SAM II

Excel

Word

Outlook

Description du poste

Job Location: This position will be located in the Harry S. Truman Office Building, Jefferson City, MO

Why you’ll love this position:

The State Auditor's Office (SAO) is Missouri's independent watchdog agency, charged with protecting taxpayer dollars from waste, fraud, and abuse. The office works to ensure the proper use of public funds and to improve the efficiency and effectiveness of Missouri government by performing audits of state agencies, boards and commissions, the circuit court system, the counties in Missouri that do not have a county auditor, and other political subdivisions upon petition by the voters or request by a governing body. These audits examine financial accountability, waste, opportunities for fraud, and whether government organizations and programs are achieving their purposes and operating economically and efficiently.

This is an office support position performing a variety of tasks that vary in complexity, some of which are time critical.

The position reports to the Fiscal and Administrative Manager.

All audit and auditee information is confidential and shall be treated as such by all employees.

Depending upon the number of staff assigned this title, an employee may be the backup on a duty rather than primarily responsible, however, all employees assigned this title shall know how and be able to perform the duty.

• Review and process accounts payable and/or receivable transactions, ensuring expenditures/receivables are directed to the appropriate fund and appropriation (where applicable), ensuring transactions are processed, approved and presented correctly by fund, and ensuring compliance with established procedures;
• Maintain documentation of transactions processed and SAM II (state accounting system) reports;
• Review employee monthly expense accounts and semi-monthly timesheets, verifying expenses and required supervisory approvals, accuracy of calculations and sufficiency of documentation provided;
• Ensure successful transfer of time and expense information (from SAO TEA system) into the SAM II system and make necessary adjustments/corrections for accurate payroll processing;
• Verify leave accrual/usage/balance reports and reconcile between the SAM II and TEA systems;
• Prepare a list of direct bill expenditures relating to audit jobs and input expenditures into the SAO job cost system where appropriate;
• Prepare purchase orders for the procurement of supplies, equipment, and related support services;
• Prepare maintenance agreements;
• Assist SAO vendors with input requirements for OA-Purchasing;
• Maintain documentation and files for all contracts, agreements and other information as required and appropriate;
• Maintain fixed asset inventory records, including records related to disposal of fixed assets, including destruction, sale or surplus;
• Conduct an annual fixed asset inventory and investigate and resolve any discrepancies noted;
• Update the employee master maintenance system for new hire or changes to current employee information, including CPA license and renewal information, and other personnel file changes as needed;
• Maintain confidentiality of SAO office and personnel information;
• Perform duties in accordance with SAO policies and procedures, OA policies and procedures (where applicable), and state law;
• Attend bi-monthly Purchasing Committee meetings held by OA;
• Attend designated office trainings and meetings; and
• Other duties as assigned.

• High School diploma or G.E.D. Certificate.
• Four or more years of relevant work experience in an office environment with at least two of those years in an accounting environment.
• Previous SAM II transaction processing experience preferred.
• Valid drivers' license.

• Proficiency in Excel, Word, and Outlook.
• Ability to communicate effectively both in writing and orally.
• Ability to meet deadlines and shift between tasks without supervisory prompting.
• Ability to learn and master tasks and the desire and willingness to take on additional responsibilities.
• Ability to exercise independent judgement within established policies and procedures.

Base Salary $50,000 to $65,000 - Commensurate with experience (The salary indicated represents a base pay rate. If the candidate selected is eligible for a State of Missouri years-of-service pay differential, it will be added to the total compensation. A pay differential does not raise the base pay.)

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have questions about this position please contact: [e-mail]