Fiscal/Administrative Officer

State of Connecticut - Department of Administrative Services; Hartford (CT); Hybrid; USD 70,000 - 100,000; Full time

Job summary

State of Connecticut - Department of Administrative Services is seeking a Fiscal/Administrative Officer to oversee professional fiscal and administrative tasks. The role supports budget preparation, expenditure monitoring, grant budgeting, and contract review with emphasis on accuracy in complex documentation.

The position requires strong communication, attention to detail, and experience with purchasing and fiscal systems. Hybrid work options apply, located in Hartford, CT.

Qualifications

• Six years in fiscal/administrative functions, including at least one accounting or budgeting function.
• Two years at/paraprofessional level with some independent judgment.
• College credits can substitute for experience: 15 credits ≈ 0.5 year, up to four years for a Bachelor's.
• Preferred: PeopleSoft Financial Systems, procurement contracts, MS Office, Excel, Teams.

Responsibilities

• Performs a variety of professional fiscal and administrative functions.
• Assists in budget preparation and monitoring expenditures.
• Prepares budget reports and financial statements.
• Reviews contracts and manages grant budgets; provides technical assistance on accounting procedures.
• Exercises supervision over clerical fiscal/administrative activities and processing of purchase requisitions.

Skills

Public admin knowledge

Budget management

Grants and contracts

Purchasing principles

Payroll practices

Interpersonal skills

Oral and written communication

EDP systems

Financial reporting

Education

Bachelor's degree

MBA/MPA/MAcct

College credits substitution

Tools

Peoplesoft

Procurement IT contracts

MS Office

Excel

Teams

Job description

Introduction

Are you a current Connecticut Department of Administrative Services employee looking to advance your career within the agency? If so, read below and apply today!

The State of Connecticut Department of Administrative Services (DAS) invites its interested agency employees to apply for the position of Fiscal/Administrative Officer.

What we can offer you

• Visit our new State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

Role

The individual will be responsible for independently performing purchasing functions, including processing ePro requisitions, working with internal and external customers, and researching contract products and service information. They will guide customers in providing the appropriate purchasing authority for their business needs. This position requires a high level of attention to detail due to the complexity and precision of the contractual documentation involved. Strong communication skills are essential for effectively sharing information and ensuring that teams collaborate smoothly and efficiently.

Position highlights

• Monday - Friday
• Full-time (40 hours per week)
• First shift (8:00 AM - 4:30 PM)
• Location: Hartford, CT
• Hybrid position (telework and in office)

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.

Purpose of Job Class (Nature of Work)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

Examples of Duties

• Performs a variety of professional fiscal and administrative functions;
• Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
• Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
• Prepares budget reports;
• Prepares various financial statements and statistical or narrative fiscal/administrative reports;
• Assists in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports and analyses;
• Prepares or reviews grant budgets and other fiscal portions of grant applications;
• Provides technical assistance to grantees regarding accounting procedures;
• Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
• Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
• Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
• Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
• Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
• May supervise support services such as stores, inventory, mailroom, security or maintenance;
• Performs related duties as required.

Knowledge, Skill and Ability

• Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;
• Grants and contracts preparation and administration;
• Purchasing principles and procedures;
• Payroll practices and procedures;
• Interpersonal skills;
• Oral and written communication skills;
• Ability to prepare and analyze financial documents and reports;
• Interpret and apply statutes, regulations and administrative policies;
• Utilize EDP systems for financial management.

Minimum Qualifications - General Experience

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

Minimum Qualifications - Special Experience

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

Minimum Qualifications - Substitutions Allowed

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
• For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
• For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
• Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.

Preferred Qualifications

• Experience with Peoplesoft Financial Systems, in the Purchasing & Procurement Contract modules
• Experience with Procurement IT related contracts, researching products including pricing
• Customer experience, working with internal and external stakeholders to assist with analyzing products and services
• Experience with P-Card (Purchasing Card) process, reconciliation, and purchase order management
• Experience with MS Office, Excel, and Teams

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

QUESTIONS? WE’RE HERE TO HELP

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Frank DeCusati at [e-mail] (Opens in a New Window).

Join the State of Connecticut and take your next career step with confidence!

Join the State of Connecticut and take your next career step with confidence!

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.