FISCAL/ADMINISTRATIVE OFFICER

New England AFP; Rocky Hill (CT); On-site; USD 70,000 - 92,000; Full time

Job summary

State of Connecticut, Dept of Veteran Affairs in Rocky Hill, CT seeks a seasoned Fiscal/Administrative Officer to perform professional financial and administrative functions, assist in budget preparation, and monitor expenditures against appropriations.

The role emphasizes EDP systems, grant administration, asset management, and procurement. It may involve supervising clerical staff and coordinating with central fiscal offices to ensure compliance and efficient financial operations.

Qualifications

• Six (6) years of experience in a combination of fiscal/administrative functions, with at least one accounting or budgeting function.
• Experience using an Electronic Data Processing (EDP) system or financial system for e-procurement or e-purchasing, asset management, accounts payable, and financial reporting.
• Experience in asset management.
• Experience in conducting annual inventories, surplus disposal, and related reporting.
• Experience using Microsoft Word, Teams, and Excel including pivot tables and formulas.
• Experience working independently in a fast-paced environment.
• Experience with adapting to changing work priorities and compressed deadlines.
• Experience working with a chart of accounts.

Responsibilities

• Performs a variety of professional fiscal and administrative functions.
• Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures.
• Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments.
• Prepares various financial statements and statistical or narrative fiscal/administrative reports.
• Assists in planning and implementation of financial aspects of EDP systems.
• Utilizes EDP systems for financial records, reports and analyses.
• Prepares or reviews grant budgets and other fiscal portions of grant applications.
• Provides technical assistance to grantees regarding accounting procedures.
• Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements.
• Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping.
• Performs technical purchasing tasks such as soliciting bids and recommending contract awards.
• Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures.
• Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies.
• May supervise support services such as stores, inventory, mailroom, security or maintenance.
• Performs related duties as required.

Skills

Accounting

Budget management

Grant administration

Payroll

Purchasing

Asset management

EDP systems

Microsoft Excel

Microsoft Word

Pivot tables

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Pivot tables

Job description

Home > Projects > FISCAL/ADMINISTRATIVE OFFICER

State of Connecticut, Dept of Veteran Affairs
Rocky Hill, CT

• Performs a variety of professional fiscal and administrative functions;
• Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
• Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
• Prepares various financial statements and statistical or narrative fiscal/administrative reports;
• Assists in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports and analyses;
• Prepares or reviews grant budgets and other fiscal portions of grant applications;
• Provides technical assistance to grantees regarding accounting procedures;
• Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
• Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
• Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
• Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
• Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
• May supervise support services such as stores, inventory, mailroom, security or maintenance;
• Performs related duties as required.

REQUIREMENTS:

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.

• Experience utilizing an Electronic Data Processing (EDP) system or financial system for e-procurement or e-purchasing, asset management, accounts payable, and financial reporting
• Experience working in asset management
• Experience in conducting annual inventories, surplus disposal, and related reporting
• Experience using Microsoft Word, Teams, and Excel including pivot tables and formulas
• Experience working independently in a fast-paced environment
• Experience with adapting to changing work priorities and compressed deadlines
• Experience working with a chart of accounts