Fiscal/Administrative Manager 1

State of Connecticut - DOT Bureau of Administration; Newington (CT); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Professional growth

Work-life balance

On-site fitness center

EV charging

On-site cafeteria

Free parking

Job summary

State of Connecticut Department of Transportation (CTDOT) seeks a Fiscal/Administrative Manager 1 in the Bureau of Finance and Administration to oversee budgeting, payroll, contracting, and financial reporting for transit operations such as Bus Transit, Ferries and Rail. The role includes staff supervision and policy interpretation within a large state agency.

Located at CTDOT headquarters in Newington, the position is full-time, Monday–Friday, with on-site work initially and potential telework

Qualifications

• Nine (9) years of experience in a combination of fiscal/administrative functions with at least one accounting function.
• One (1) year of supervising professional level staff.
• College training may substitute for experience (15 semester hours = 0.5 year, up to 4 years for a Bachelor's).
• Master’s degree may substitute for one additional year of experience.

Responsibilities

• Oversee budgeting, payroll, purchasing and contract administration for Bus Transit, Rail, and Ferries.
• Monitor federal and state reporting and closeout processes.
• Provide staff training and conduct performance evaluations.
• Coordinate financial analysis and budgeting activities and forecasting.

Skills

Budget management

Public administration

Payroll processing

Purchasing

Grants administration

Contract administration

Financial reporting

EDP systems usage

Education

Bachelor’s degree in accounting or finance

Master’s degree in public administration, business administration, or accounting

Tools

Microsoft Excel

Job description

Introduction

The State of Connecticut Department of Transportation (CTDOT), is currently recruiting for a Fiscal/Administrative Manager 1 position in the Bureau of Finance and Administration, Division of Financial Management and Support (FMS) for the Bureau of Public Transportation.

WHAT WE OFFER

• Our State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.
• Working for an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women's Transportation Seminar (WTS) CT Employer of the Year for 2024!
• The convenience of an on-site, low-cost fitness center, on-site cafeteria, and Electric Vehicle (EV) charging at our Newington, CT, Headquarters facility. All CTDOT facilities have ample free parking with easy access from major highways and by public transportation.

POSITION HIGHLIGHTS

• Monday - Friday
• Full Time, 40 hours per week
• First Shift
• Location: Our headquarters in Newington, CT
• This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. Employees in their working test period must work on site in the office. Learn more about the Telework Policy.

THE ROLE

The Financial Management and Support Division provides financial monitoring, support, and contractual oversight to CTDOT's operating (non-fiscal) units, including, financial services for construction-related activities, including construction contractor payments, consultant inspection financial oversight, general purchase order and payroll-related assistance, and construction project budget management. The division is also responsible for the accounting and administrative functions associated with the acquisition of real property on all transportation projects, as well as the leasing and sale of State land. This includes the creation, processing, and approval of budgets, purchase orders, and the review, recordkeeping, and processing of consultant, appraisal and land payments. The Division provides financial support for all engineering design and public and private utilities and provides accounting and budget services for both the testing of materials and environmental services. In the Public Transportation area, the Division is responsible for all accounting functions associated with FTA/Transit/Rail operating and capital services, including the creation, processing and approval of budgets, purchase orders, project close-outs, FTA grant close-outs, billings, quarterly deposits, federal and project reporting, and is also responsible for the financial review of all vendor invoices and the audit coordination for those contracts.

Key responsibilities for this Fiscal/Administrative Manager 1 position may include, but are not limited to:

• Oversee the accounting and recording keeping associated with Bus Transit, Ferries and Rail operations.
• Oversee the creation, processing, and approval of budgets general purchase order and payroll-related assistance.
• Oversee Federal Transit Administration (FTA) and Federal Railroad Administration (FRA) federal compliance reporting and closeout process.
• Responsible for Bus Transit, Rail Operations and Ferries budget planning and forecasting.
• Oversee the daily deposit processing.
• Oversee review, recordkeeping, and processing of all Bus Transit, Ferries and Rail operations and capital service vendor invoices.
• Provides staff training and guidance and conducts Performance Evaluations.

ABOUT US

As one of Connecticut’s largest State agencies, DOT employs approximately 3,300 individuals statewide in five bureaus. CTDOT is guided by its mission to improve lives through transportation. Our infrastructure and transit systems are essential to the safety and mobility of Connecticut residents, and our work strengthens both economic and community development. CTDOT is committed to fostering a workforce that reflects the communities it serves, and individuals with broad-ranging backgrounds and life experiences are encouraged to apply.

Learn more about our mission, vision, and values!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

• Schedules, assigns, oversees and reviews the work of staff;
• Provides staff training and assistance;
• Conducts performance evaluations;
• Determines priorities and plans unit work;
• Establishes and maintains unit procedures;
• Develops or makes recommendations on the development of policies and standards;
• Interprets and administers pertinent laws;
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
• Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;
• Assists in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports and analyses;
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
• Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;
• In addition to supervising fiscal/administrative functions may supervise support services;
• In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;
• Performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE

• Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;
• Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;
• Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;
• Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments;
• Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;
• Researches, interprets and administers pertinent laws and regulations;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;
• Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;
• Considerable interpersonal skills;
• Oral and written communication skills;
• Considerable ability to understand and apply relevant state and federal laws, statutes and regulations;
• To prepare and analyze financial and statistical reports;
• Ability to analyze budgetary and related problems;
• Utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

• Possession of a Bachelor’s or Master’s degree in accounting or finance.
• Experience developing financial analysis and budget reports.
• Experience with budgeting and forecasting.
• Experience facilitating process improvements and documenting procedures.
• Experience supervising a team of professional and diverse financial staff.
• Experience with Microsoft Excel, including the ability to create and manage complex formulas, pivot tables, and conditional formatting.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Join the State of Connecticut and take your next career step with confidence!

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jasmyn Raymond at [e-mail].

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.