Fiscal/Administrative Assistant (Hybrid)

State of Connecticut; Hartford (CT); Hybride; USD 48 000 - 68 000; Plein temps

Avantages offerts par ce poste

Professional growth opportunities

Healthy work/life balance

Hybrid work environment

Résumé du poste

The State of Connecticut Department of Public Health seeks a Fiscal Administrative Assistant in Hartford. You’ll join a collaborative team, handle essential financial tasks, and support budgeting, purchasing, and reporting in a fast-paced environment.

Ideal candidates bring solid clerical experience in fiscal functions, strong communication, and proficiency with MS Office and EDP systems. Hybrid work arrangement and opportunities for growth are offered.

Qualifications

• Four (4) years of experience in complex clerical work in fiscal/administrative functions.
• Experience with accounts receivable/payable and journal entries.
• Prepares financial statements and reconciles accounts.
• Budget preparation, purchasing, and contract familiarity.
• Strong communication and problem-solving abilities.

Responsabilités

• Generate bills and invoices for processing.
• Process payments and monitor aging analyses.
• Prepare and review financial reports and statements.
• Journalize deposits and balance ledgers in Core system.
• Run collections and dunning reports and reconcile accounts.
• Assist with purchasing, contracts, and renewals as needed.

Connaissances

Bookkeeping

Financial reporting

Interpersonal skills

Oral and written communication

Arithmetic computations

EDP systems

Formation

High school diploma or GED

Outils

Microsoft Word

Excel

Outlook

Teams

OneDrive

Description du poste

Introduction

Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity! The State of Connecticut, Department of Public Health (DPH) is seeking a qualified candidate for the position of Fiscal Administrative Assistant to join our team.

Highlights

• LOCATION: Hartford, CT
• SCHEDULE: Full-Time, First Shift, 40 hours per week, Monday - Friday
• Hybrid work environment

What We Can Offer You

• Visit our new State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

You Will Discover The Opportunity To

• Engage in a rewarding career;
• Showcase your talents in a meaningful role;
• Thrive in an exciting environment;
• Provide support to a division that is passionate about the work we do;
• Work together in a collaborative team environment.

The Role

Join a supportive, collaborative team where you’ll work alongside colleagues with diverse backgrounds and expertise. We’re looking for someone who thrives in a fast‑paced environment, enjoys juggling multiple priorities, and is eager to learn and grow.

Job Duties

• Generate bills/invoices
• Payment processing
• Aging analysis and reporting
• Journalizing deposits in Core
• Running reports – collections and dunning
• Accounts Reconciliation etc.
• Perform related duties as required.

About Us

The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state. DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

Purpose of Job Class (Nature of Work)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

Examples of Duties

• Performs paraprofessional level work in fiscal and administrative activities;
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
• Prepares simple financial statements and assists in preparation of complex financial statements;
• Calculates rates involving complex arithmetical formulas;
• Gathers and consolidates payroll and expenditure data for budget preparation;
• Ensures that expenditures plus encumbrances are within appropriation limits;
• Reviews routine expenditures for compliance with itemized budgets;
• Utilizes EDP systems for financial records and reports;
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
• Independently prepares renewal or new contracts based on awards;
• Ensures that routine payments are in compliance with contract provisions;
• Performs related duties as required.

Knowledge, Skill and Ability

• Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices;
• Basic procedures of budget preparation and control;
• Payroll procedures, purchasing procedures and contract preparation;
• Interpersonal skills;
• Oral and written communication skills;
• Considerable ability in arithmetic computations;
• Audit financial documents;
• Understand and apply statutes and regulations;
• Utilize EDP systems for financial management.

Minimum Qualifications - General Experience

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing. NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached.

Minimum Qualifications - Substitutions Allowed

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

Preferred Qualifications

• Experience maintaining, balancing and reconciling financial records, including processing journal entries.
• Experience with Accounts Receivable and Accounts Payable in any financial system.
• Experience working independently, demonstrating good problem-solving skills while adapting to changing work environment, priorities and deadlines.
• Experience with basic generally acceptable accounting practices/principles.
• Experience communicating with various stakeholders.
• Experience with Microsoft Word, Excel, Outlook, Teams, and OneDrive.

Special Requirements

Incumbents may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Acknowledgement

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.