Fiscal/Administrative Assistant

State of Connecticut - Commission on Human Rights & Opportunities; Hartford (CT); Hybride; USD 52 000 - 76 000; Plein temps

Résumé du poste

State of Connecticut - Commission on Human Rights and Opportunities in Hartford is seeking a full-time Fiscal/Administrative Assistant to support payroll processing and daily financial and administrative tasks in the new Business Office.

The position requires four years of complex clerical experience in accounting, payroll, budget management or purchasing. It offers a hybrid work arrangement, standard state benefits, and a professional growth profile.

Qualifications

• Four years of experience in complex clerical work in fiscal/administrative functions such as accounting, payroll, budgeting, grants, purchasing.

Responsabilités

• Paraprofessional level work in fiscal and administrative activities.
• Balance and reconcile interrelated accounts.
• Handle accounts receivable or accounts payable processes.
• Prepare simple financial statements and assist in more complex statements.
• Calculate rates with complex arithmetical formulas.
• Gather payroll and expenditure data for budget preparation.
• Ensure expenditures and encumbrances stay within appropriations.
• Use EDP systems for financial records and reports.
• Process purchase orders and requisitions, and prepare contract renewals or proposals.
• Ensure payments comply with contract provisions.

Connaissances

Interpersonal skills

Communication skills

Arithmetic

Audit financials

Outils

Core CT

STARS

Microsoft Office

Excel

Teams / Outlook

Description du poste

Introduction

Are you a current employee of the State of Connecticut with four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing? If so, we encourage you to take this opportunity to consider the Fiscal Administrative Assistant position below!

The State of Connecticut, Commission on Human Rights and Opportunities (CHRO) – is currently recruiting for one (1) full-time Fiscal/Administrative Assistant in Hartford within the newly developed Business Office. Join the Commission on Human Rights and Opportunities as a Fiscal/Administrative Assistant. The primary role of this position will be the processing of payroll while contributing to the day-to-day financial and administrative responsibilities of the office.

Location: Hartford, CT

Full-time | Hybrid

Monday – Friday | 8:00 am – 4:30 pm

What we can offer you:

• View our State Employee Benefits Overview page!
• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees!
• The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.

About Us:

The mission of the State of Connecticut, Commission on Human Rights and Opportunities (CHRO) is to eliminate discrimination through civil and human rights law enforcement and to establish equal opportunity and justice for all persons within the state through advocacy and education.

It is the statutory responsibility of the Commission to:

• Enforce human rights laws that ban illegal discrimination in employment, housing, public accommodations and credit transactions.
• Monitor compliance with state contract compliance laws and with laws requiring affirmative action in state agency personnel practices.
• Establish equal opportunity and justice for all persons in Connecticut through education and outreach activities.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES

• Performs paraprofessional level work in fiscal and administrative activities;
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
• Prepares simple financial statements and assists in preparation of complex financial statements;
• Calculates rates involving complex arithmetical formulas;
• Gathers and consolidates payroll and expenditure data for budget preparation;
• Ensures that expenditures plus encumbrances are within appropriation limits;
• Reviews routine expenditures for compliance with itemized budgets;
• Utilizes EDP systems for financial records and reports;
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
• Independently prepares renewal or new contracts based on awards;
• Ensures that routine payments are in compliance with contract provisions;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of

• bookkeeping, financial record keeping and basic governmental accounting principles and practices;
• basic procedures of budget preparation and control;
• payroll procedures, purchasing procedures and contract preparation;

Skills

• interpersonal skills;
• oral and written communication skills;
• considerable ability in arithmetic computations;
• Ability to audit financial documents;
• understand and apply statutes and regulations;
• utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing. NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

• Experience with payroll processing within a unionized setting
• Experience entering and auditing timesheet records
• Experience working with Core CT to perform payroll and benefit functions, and financial modules
• Experience with financial records utilizing government accounting principles utilizing STARS and/or CORE CT
• Experience communicating with internal and external stakeholders regarding financial matters
• Experience using Microsoft Office applications, including Teams, Outlook, Word, and Excel in a fiscal and payroll environment
• Experience with purchasing and accounts receivable,

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.