Fiscal/Administrative Manager 1

State of Connecticut - Department of Public Health; Hartford (CT); On-site; USD 85,000 - 110,000; Full time

Job summary

State of Connecticut - Department of Public Health seeks a Fiscal/Administrative Manager 1 to lead statewide budgeting and fiscal operations. Based at 410 Capitol Avenue in Hartford, this full-time role supports the Budget Unit and reports to agency leadership.

You will supervise fiscal staff, oversee financial reporting of state funds, develop budgets with program areas, and ensure timely CFSR completion while pursuing process improvements across finance functions.

Qualifications

• Nine (9) years of experience in a combination of fiscal/administrative functions, including accounting, budget management, grants administration, payroll or purchasing.
• One (1) year of the General Experience must have been supervising professional level staff.
• Substitutions allowed: college training or a master's degree may substitute for experience per CT guidelines.

Responsibilities

• Serve as part of the Budget Unit.
• Oversee all financial management and reporting of state-appropriated funds.
• Manage fiscal professionals at various levels.
• Lead the team responsible for developing and monitoring State and Federal budgets.
• Collaborate with program areas to support budget planning and communication.
• Ensure completion of the monthly Comprehensive Financial Status Report (CFSR).
• Implement and streamline process improvements to strengthen financial operations.

Skills

Budget management

Staff supervision

Financial reporting

Interpersonal skills

Education

Bachelor's degree in public administration

Job description

Introduction

Are you a financial management professional looking to advance your career within state service? Step into the role of Fiscal/Administrative Manager 1 and help lead statewide budgeting and fiscal operations at the Department of Public Health. This opportunity is for current State of Connecticut employees only.

Position Highlights

• Location: 410 Capitol Avenue, Hartford, CT
• Work Schedule: Full-time, 40 hours per week
• Work Shift: First Shift, Monday - Friday
• Note: there may be opportunity for a partial telework schedule and flexible/alternate work schedules may be available.

Grow with the State of Connecticut

• Continue enjoying the comprehensive benefits you know and rely on - review our State Employee Benefits Overview for a refresher on everything available to you
• Continue to enjoy a healthy work/life balance!

In this role you will

• Serve as part of the Budget Unit
• Oversee all financial management and reporting of state-appropriated funds
• Manage fiscal professionals at various levels
• Lead the team responsible for developing and monitoring State and Federal budgets
• Collaborate with program areas to support budget planning and communication
• Ensure completion of the monthly Comprehensive Financial Status Report (CFSR)
• Implement and streamline process improvements to strengthen financial operations

More About the Agency

• Assuring the conditions in which people can be healthy
• Preventing disease, injury, and disability
• Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.

Examples of Duties

• Schedules, assigns, oversees and reviews the work of staff;
• Provides staff training and assistance;
• Conducts performance evaluations;
• Determines priorities and plans unit work;
• Establishes and maintains unit procedures;
• Develops or makes recommendations on the development of policies and standards;
• Interprets and administers pertinent laws;
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
• Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;
• Assists in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports and analyses;
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
• Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;
• In addition to supervising fiscal/administrative functions may supervise support services;
• In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;
• Performs related duties as required.

Office of Policy and Management, Office of Finance

• Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;
• Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;
• Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;
• Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments;
• Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;
• Researches, interprets and administers pertinent laws and regulations;
• Performs related duties as required.

Knowledge, Skill and Ability

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;
• Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;
• Considerable interpersonal skills;
• oral and written communication skills;
• Considerable ability to understand and apply relevant state and federal laws, statutes and regulations;
• to prepare and analyze financial and statistical reports;
• Ability to analyze budgetary and related problems;
• utilize EDP systems for financial management.

Minimum Qualifications - General Experience

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

Minimum Qualifications - Special Experience

One (1) year of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

Minimum Qualifications - Substitutions Allowed

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

Preferred Qualifications

• Experience with the State Comprehensive Financial Status Report (CFSR).
• Experience creating and managing State and Federal budgets.
• Experience managing professionals at various levels.
• Experience interpreting and applying State and Federal fiscal regulations.
• Experience streamlining and improving fiscal or administrative processes.
• Experience managing and administering bond funds.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

This employer may participate in E-Verify and will provide the federal government with your Form I-9 information to confirm work authorization.