Fiscal/Administrative Assistant

State of Connecticut - Department of Aging and Disability Services; Hartford (CT); Presencial; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Professional growth and development

Healthy work-life balance

Competitive benefits

Descripción de la vacante

State of Connecticut - Department of Aging and Disability Services seeks a detail‑oriented fiscal clerk to manage daily deposits, accounts receivable, and support auditing of payroll and benefits. You will assist with purchasing, inventory, and contract administration, while communicating with agencies and vendors to resolve invoicing issues.

A hybrid future schedule is possible. You will work under general supervision within a state framework, applying basic accounting principles and using Core

Formación

• Four years of experience in complex clerical work in fiscal/administrative functions.
• Experience with bookkeeping, payroll, purchasing and budget controls.
• Ability to use Core CT and MS Office in a fiscal environment.

Responsabilidades

• Manage daily deposits and accounts receivable.
• Assist with purchasing, inventory, telecommunication systems, and contracts.
• Assist with auditing payroll, benefits, and attendance records.
• Communicate with internal/external customers and vendors on invoicing.
• Run reports in CORE CT and support the storeroom operations.

Conocimientos

Bookkeeping

Financial record keeping

Accounting principles

Payroll procedures

Purchasing procedures

EDP systems

Interpersonal skills

Oral and written communication

Educación

High School Diploma or GED

Herramientas

Core CT

MS Office (Teams, Outlook, Word, Excel)

Descripción del empleo

Introduction

POSITION HIGHLIGHTS

Schedule: Full-time, Monday - Friday, 40 hours/week

Shift: First Shift, 8:00am to 4:30pm

Reporting Location: 55 Farmington Ave, Hartford, CT

Once training is successfully completed, a hybrid schedule (combination of in-office and telework) will be available based on business needs, in accordance with the Telework Policy.

WHAT WE OFFER

As a State of Connecticut employee, we offer the same competitive benefits which you are accustomed.

Visit our new State Employee Benefits Overview page!

Professional growth and development opportunities.

A healthy work/life balance to all employees.

WHAT YOU'LL BE DOING

• Managing daily deposits and accounts receivables
• Assisting Fiscal Administrative Officers and Associate Accountants with purchasing, physical inventory, telecommunication system administration, and contracts administration
• Assisting with Auditing payroll, benefits, and attendance records. Including Calculating payouts, retroactive payments, and other adjustments
• Communicating with internal and external customers, sister agencies, and vendors on invoicing and purchasing issues
• Supporting storeroom clerk and storeroom
• Running canned reports and public queries in CORE CT
• Working independently, adapting to shifting priorities, and solving problems in a fast-paced environment

MORE ABOUT THE AGENCY AND BUREAU

The Mission of the Department of Aging and Disability Services (ADS) is to maximize opportunities for the independence and well-being of people with disabilities and older adults in Connecticut. Our programs, policies and practices are designed to:

• Deliver aging and disability services responsive to the needs of Connecticut citizens
• Provide leadership on aging and disability issues statewide
• Provide and coordinate aging and disability programs and services in the areas of employment, education, independent living, accessibility and advocacy
• Advocate for the rights of Connecticut residents with disabilities and older adults
• Serve as a resource on aging and disability issues at the state level

Start with us. Stay with us. Grow with us.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES

• Performs paraprofessional level work in fiscal and administrative activities;
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
• Prepares simple financial statements and assists in preparation of complex financial statements;
• Calculates rates involving complex arithmetical formulas;
• Gathers and consolidates payroll and expenditure data for budget preparation;
• Ensures that expenditures plus encumbrances are within appropriation limits;
• Reviews routine expenditures for compliance with itemized budgets;
• Utilizes EDP systems for financial records and reports;
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;
• Independently prepares renewal or new contracts based on awards;
• Ensures that routine payments are in compliance with contract provisions;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of

• bookkeeping, financial record keeping and basic governmental accounting principles and practices;
• basic procedures of budget preparation and control;
• payroll procedures, purchasing procedures and contract preparation;

Skills

• interpersonal skills;
• oral and written communication skills;
• Considerable ability in arithmetic computations;
• Ability to audit financial documents;
• understand and apply statutes and regulations;
• utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

• Experience with accounting and accounts payable
• Experience using Microsoft Office applications, including Teams, Outlook, Word, and Excel in a fiscal environment.
• Experience using financial modules and reports in Core CT
• Experience preparing or reviewing documents for accuracy
• Experience prioritizing and managing multiple deadlines;
• Experience communicating with internal and external stakeholders
• Experience with payroll and purchasing

SPECIAL REQUIREMENTS

Incumbents may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.