Fiscal/Administrative Manager 1

State of Connecticut - Department of Children & Families; Hartford (CT); Hybrid; USD 90,000 - 115,000; Full time

Job summary

State of Connecticut – Department of Children and Families in Hartford is seeking a Fiscal Administrative Manager 1 for the Central Office Budget Unit, a hybrid, 40-hour-per-week role with first-shift flexibility and opportunities for growth.

The role leads the Accounting Team, overseeing forecasting, budgeting, accounting, and financial reporting, with responsibilities for payroll, grants, purchasing and contract administration, and ensuring compliance with state laws.

Qualifications

• Nine (9) years of experience in fiscal/administrative functions with at least one accounting function.
• One year of supervising professional level staff.
• College training may substitute for general experience: 15 semester hours equals half a year of experience, up to four years for a Bachelor's degree.
• A Master’s degree may substitute for one additional year of general experience.

Responsibilities

• Schedules, assigns, oversees and reviews the work of staff.
• Provides staff training and assistance.
• Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis.
• Develops or makes recommendations on development of policies and standards.
• Interprets and administers pertinent laws.
• Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration.

Skills

Public administration

Budget management

Interpersonal skills

Oral and written communication

Regulatory compliance

Education

Bachelor's degree

Master's degree

Tools

CORE-CT ERP

Microsoft Excel

Job description

Introduction

The State of Connecticut, Department of Children and Families (DCF) is seeking to fill a Fiscal Administrative Manager 1 position within the Department's Budget Unit. You would be assigned to our Central Office, located at 505 Hudson Street, Hartford. This Hybrid position is 40 hours per week, Monday-Friday, with flexible hours

The selected incumbent will be responsible for leading the Budget Unit needs DCF and supervision of the Accounting Team performing complex tasks associated with forecasting and projections; bonding; account reconciliation.�

Our team in the Central Office Business Unit is made up of the following: One Fiscal Administrative Supervisor, one Supervising Accountant, one Associate Fiscal Administrative Office, one Associate Accountant and two Accountants.

Position Highlights

• Full-time position
• 40 hours per week
• First (1st) shift
• Flexible hours
• Monday - Friday schedule
• Opportunities for professional growth and development

About Us:

Working together with families and communities to improve child safety, ensure that more children have permanent families, and advance the overall well-being of children is the central focus of the Department of Children and Families (DCF). DCF protects children who are being abused or neglected, strengthens families through support and advocacy, and builds on existing family and community strengths to help children who are facing emotional and behavioral challenges, including those committed to the Department by the juvenile justice system.

What’s In It For You:

• Visit our new State Employee Benefits Overview page!
• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees.
• State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.

Discover the opportunity to:

• Engage in a rewarding career
• Assist our employees so they can achieve success
• Make a difference in the public sector
• Work together in a collaborative team environment

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

• Schedules, assigns, oversees and reviews the work of staff;�
• Provides staff training and assistance;�
• Conducts performance evaluations;�
• Determines priorities and plans unit work;�
• Establishes and maintains unit procedures;�
• Develops or makes recommendations on the development of policies and standards;�
• Interprets and administers pertinent laws;�
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;�
• Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;�
• Assists in planning and implementation of financial aspects of EDP systems;�
• Utilizes EDP systems for financial records, reports and analyses;�
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;�
• Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;�
• In addition to supervising fiscal/administrative functions may supervise support services;�
• In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;�
• Performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

• Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;�
• Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;�
• Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;�
• Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments;�
• Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;�
• Researches, interprets and administers pertinent laws and regulations;�
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;�
• Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;�
• Considerable
• interpersonal skills;�
• oral and written communication skills;�
• to understand and apply relevant state and federal laws, statutes and regulations;�
• to prepare and analyze financial and statistical reports;�
• Ability to
• analyze budgetary and related problems;�
• utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration,​payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

• Experience using financial or enterprise resource planning systems such as CORE-CT (HRMS, General Ledger, Commitment Control, Trial Balances, EPM and STAR Reports) or comparable platforms.
• Experience interpreting and applying State Statutes, Regulations, Policies and procedures.
• Experience with budgeting, revenue projections, forecasting, and monitory funding or bonding streams.
• Experience preparing, reviewing, or contributing to Budget and Revenue Projections, Forecasting and Estimates.
• Experience using advanced Microsoft Excel functions (such as complex formulas, pivot tables, linking spreadsheets, or data analysis techniques).
• Experience coordinating, or guiding work processes, including identifying issues, problems solving and working independently or as part of a team in a dynamic environment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.