Associate Fiscal/Administrative Officer

State of Connecticut - Department of Public Health; Hartford (CT); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive benefits

Professional growth

Healthy work-life balance

Job summary

The State of Connecticut’s Department of Public Health seeks an Associate Fiscal Administrative Officer in Hartford to oversee procurement, administration, and payments, including GL 71 processes. You will compile, analyze, and report financial data to support fiscal monitoring and decision-making, and generate reports using EPM and STARS.

You will collaborate with internal units and external officials, contribute to policy development, and help ensure financial controls, budgeting, and payroll

Qualifications

• Seven (7) years of experience in fiscal/administrative functions with at least one in accounting, budgeting, or payroll.
• One (1) year at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
• College training may substitute for experience (15 semester hours = 0.5 year, up to 4 years).
• Master's degree may substitute for one additional year of general experience.

Responsibilities

• Oversee procurement, administration, and payments under General Letter 71.
• Compile, analyze, and report financial data for fiscal monitoring.
• Generate EPM and STARS reports for financial analysis and reporting.
• Coordinate with other operating units, agencies, and external officials.
• Develop, review, and implement agency policies and procedures.

Skills

Budget management

Financial reporting

Payroll oversight

Grant and contract administration

Cross-agency collaboration

Supervisory ability

Education

Bachelor's degree in public administration or accounting

Master's degree in public administration, business, or accounting (substitution)

Tools

Core-CT modules

eProcurement

Accounts Payable

EPM / STARS

P-Card reconciliations

Job description

Introduction

Are you a current State of Connecticut employee? Are you a detail-oriented fiscal professional with experience in financial oversight, contract administration, and cross-agency collaboration? If so, join our team!

The State of Connecticut, Department of Public Health (DPH), is seeking applicants for the position of Associate Fiscal Administrative Officer to join the Procurement and Payable Services Section of the Department’s Operational and Support Services Branch. Please note that you must be a current State of Connecticut employee to be considered.

Position Highlights

• UNIT: Procurement and Payable Services
• LOCATION: Hartford, CT
• WORK HOURS: Full-Time, First Shift
• SCHEDULE: Typical work schedule of Monday through Friday
• There is an opportunity for a partial telework and flexible/alternate schedule in accordance with State of Connecticut policies.

What we can offer you

• As a State of Connecticut employee, we offer the same competitive benefits which you are accustomed!
• Professional growth and development opportunities
• A healthy work/life balance to all employees

The role

• Provides oversight of procurement, administration, and payments associated with General Letter 71;
• Compile, analyze, and report financial data to support fiscal monitoring and decision-making;
• Generate EPM and STARS reports to support financial analysis and reporting needs;
• Coordinate and collaborate with other operating units, agencies, and external officials; and
• Assist in the development, review, and implementation of agency policies and procedures.

MORE ABOUT THE AGENCY AND FACILITIES

The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by:

• Assuring the conditions in which people can be healthy
• Preventing disease, injury, and disability
• Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.

DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

Purpose of Job Class (Nature of Work)

In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

Examples of Duties

• Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership;
• Plans office workflow and determines priorities;
• Schedules, assigns, oversees and reviews work;
• Establishes and maintains office procedures;
• Provides staff training and assistance;
• Conducts or assists in conducting performance evaluations;
• Acts as liaison with other operating units, agencies and other officials regarding policies and procedures;
• Prepares and analyzes complex financial statements and reports and budget requests;
• Projects expenditures and assists in financial planning;
• Maintains fiscal controls by authorizing non-routine expenditures;
• Manages various phases of budget process;
• Makes recommendations on policies and standards;
• Oversees maintenance of accounting records;
• Utilizes EDP systems for financial records, reports, and analyses;
• May oversee implementation and analysis of financial and administrative EDP applications;
• May oversee grant and contract administration;
• May oversee payroll;
• May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards;
• May oversee leasing functions including negotiating contracts and space requirements;
• May supervise support services such as stores, inventory, security, mailroom, food service or maintenance;
• May supervise payroll, purchasing and/or other fiscal and administrative functions;
• Performs related duties as required.

Knowledge, Skill and Ability

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;
• Knowledge of grants and contracts preparation and administration;
• purchasing principles and procedures;
• payroll practices and procedures;
• Considerable interpersonal skills;
• oral and written communication skills;
• Considerable ability in preparation and analysis of financial and statistical reports;
• Ability to understand and apply relevant state and federal laws, statutes and regulations;
• Utilize EDP systems for financial management;
• Supervisory ability.

Minimum Qualifications - General Experience

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.

Minimum Qualifications - Special Experience

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

Minimum Qualifications - Substitutions Allowed

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

Preferred Qualifications

• Experience supervising procurement activities conducted under General Letter 71 (GL 71) including GL71 Contract Process and the Purchasing Card (P-Card) program in accordance with applicable State policies, procedures, and financial controls.
• Experience providing fiscal, administrative, or business office support to internal and external stakeholders, including presenting financial information, responding to inquiries, and resolving issues verbally and in writing.
• Experience using Core-CT financial modules, including eProcurement, Purchasing, Accounts Payable, and EPM or STARS.
• Experience performing P-Card reconciliations, including auditing transactions, verifying supporting documentation, and ensuring compliance with procurement policies, procedures, and financial controls.
• Experience leading and supervising staff, including orienting and training new employees on their duties and responsibilities, while managing multiple time-sensitive priorities accurately in a fast-paced environment.
• Experience working with Microsoft Outlook, Word, and Excel, including pivot tables.

Selection Plan

In order to be considered for this job opening, you must be a current State of Connecticut employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

Before you apply

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [e-mail].
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

This employer may participate in E-Verify and will provide the federal government with your Form I-9 information to confirm work authorization.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Acknowledgement

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.