Firmwide HR Generalist

Pillsbury Winthrop Shaw Pittman LLP; Nashville (TN); On-site; USD 55,000 - 65,000; Full time

Job summary

Pillsbury Winthrop Shaw Pittman LLP is seeking an HR Generalist in Nashville to support the CHRO and HR Systems team. You will serve as a trusted HR advisor and facilitator for firmwide HR functions, balancing policy with compassionate guidance.

The successful candidate will handle confidential information, collaborate across offices, and manage multiple HR projects while delivering high-quality client service and professional standards.

Qualifications

• Bachelor's degree and 3–5 years HR experience in a professional service or fast-paced environment.
• Strong Microsoft Office skills (Excel and Word) and HRIS experience.
• Ability to manage multiple complex projects with discretion and confidentiality.
• Outstanding written and oral communication and client service.

Responsibilities

• Support HRIS team to assist local offices and firmwide departments, including approvals for new, replacement, or temporary positions.
• Review job postings for compliance and coordinate with local HR advisors on staffing.
• Track open job requisitions and contingent workers; prepare regular reports for CHRO and Senior HR Systems Manager.
• Administer the background check process and assist with related documentation.
• Assist in compliance initiatives (EEO-1, VETS-100, Affirmative Action) and policy updates.
• Help maintain employee records and HR documentation per legal requirements.
• Coordinate employee agreements, separation releases, and related documentation including routing for Legal review.
• Assist with HR rollouts, communications, and training programs.

Skills

HRIS proficiency

Excel

Word

Communication skills

Confidentiality

Project management

Team collaboration

Education

Bachelor's degree

Job description

Nashville, Tennessee Job Description

The HR Generalist will work closely with the CHRO and Director-HR Systems, supporting the Firmwide HR department on firmwide HR functions. This role serves as a trusted HR advisor and facilitator for Pillsbury offices worldwide. The successful candidate must be a skilled communicator with a proven ability to balance compassion with policy. The HR Generalist must have the ability to instill confidence and trust among constituencies, demonstrate a commitment to maintaining confidentiality, and uphold high performance standards with a focus on client service and professionalism.

Representative Key Responsibilities

Position Requests and Background Checks

Work closely with the HRIS team to support local offices and firmwide departments in meeting staffing needs by facilitating approvals for new, replacement, temporary, or alternative positions and reviewing supporting justification. Track and review job postings to ensure compliance, and coordinate with local HR advisors to review current contractors and confirm staffing needs are met. Review, track, and provide regular reports to the CHRO and Senior HR Systems Manager on open job requisitions and contingent workers. Administer the background check process, including reviewing, tracking, and assisting HR advisors with background check matters.

Compliance and Policy Implementation

Assist and support Firmwide HR with implementing ongoing initiatives and projects, including EEO-1, VETS-100, Affimative Action, and other compliance requirements, as well as related reporting, recordkeeping, and tracking. Keep abreast of changes in federal, state, and local laws impacting policies and employment practices, and ensure that new or updated policies are reflected in the staff and attorney handbooks. Maintain employee records and HR documentation in accordance with legal requirements and best practices. Assist with coordinating employee agreements, separation releases, acknowledgments, and related documentation, including routing for Legal review, tracking status, maintaining records, and following up with stakeholders as needed. Assist, coordinate, and track all compliance training.

Firmwide HR Rollouts and Initiatives

Work closely with the HRIS team to assist with communications to local HR regarding firmwide rollouts. Training and Development. Assist with creating career paths and training programs for business professionals. HR Systems and Reporting. Maintain HRIS and ensure data accuracy and integrity. Generate and analyze HR reports and metrics. Assist with a variety of ALA and privately sponsored surveys and work with others to participate in other surveys and applications for awards and rankings.

Required Education, Skills, and Experience

Bachelor's degree and three to five years of HR experience, preferably in a generalist role and in a professional service, fast-paced environment. Strong proficiency in Microsoft Office Suite, including Excel and Word. Experience with an HRIS system for extracting and reporting data. Ability to manage multiple complex projects simultaneously. Excellent collaborator with outstanding written and oral communication skills. Dedication to accuracy and attention to detail. Commitment to client service and professionalism. Ability to handle sensitive and confidential information with discretion. A positive professional attitude and ability to work in a team environment. Must have the ability to work efficiently and confidentially within the confines of human resource guidelines. Must be self-motivated, able to work independently and meet deadlines while being a team player.

Physical Requirements of the Position

Must have the ability to lift/carry file boxes up to 25 lbs.

The expected salary range for this position is $55,000-65,000. Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer. If you require an accommodation in order to apply for a position, please contact us at [e-mail].

We set a high bar for client service and regularly ask clients how we can do better. Our responsiveness has placed us among the Top 25 Most Recommended Law Firms Among GCs for five years running in BTI's benchmark survey of corporate counsel.