Assistant Firm Administrator

Patterson Real Bird & Rasmussen LLP; Louisville (CO); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Health, dental, and vision insurance

401(k) contributions

Job summary

Patterson Real Bird & Rasmussen LLP in Louisville, CO is seeking an Assistant Firm Administrator to support firm operations, HR policy implementation, and office management under the Firm Administrator and Legal Operations Manager. The role reports to Equity Partners and serves as a key operations partner to clients and staff.

The ideal candidate has 3+ years of HR experience in a law firm, strong organizational and communication skills, and familiarity with HR systems.

Qualifications

• 3+ years of human resources experience, preferably in a law firm.
• Strong organizational skills, attention to detail, and multitasking ability.
• Excellent communication and interpersonal skills with the ability to collaborate across teams.

Responsibilities

• Manage employee onboarding and offboarding
• Handle complaint investigations
• Create job descriptions, place ads, work with recruiters and coordinate scheduling interviews for candidates and perform reference checks
• Update firm policies and the employee handbook
• Draft and create end of year reviews and letters for pay increases
• Assist with managing employee benefits and annual open enrollment
• Manage and oversee Firm events, Equity Partner and employee training, professional development opportunities and culture development activities
• Serve Administrator function for firm vendor accounts and address any issues or questions from vendors as they arise
• Oversee firm systems and manage user access
• Oversee and manage the firm’s offices for repairs, contracts, leases and other operational needs
• Attend meetings of the Equity Partners

Skills

HR experience

Law firm experience

Attention to detail

Communication skills

Interpersonal skills

People management

Analytical skills

Organizational skills

Multitasking

Team player

MS Office

Adobe

NetDocuments

Clio

Employee Navigator

Tools

NetDocuments

Clio

Employee Navigator

Adobe Acrobat

Job description

Benefits:

• 401(k) matching
• Paid time off

About Us: Patterson Real Bird & Rasmussen LLP

is a national law firm dedicated to advancing and protecting the rights of American Indian tribes and organizations. We represent clients in a wide range of matters, including business transactions, litigation, and governmental affairs before tribal, federal, and state courts.

Our Colorado office is located in Louisville, nestled in beautiful Boulder County near trails, parks, and lakes. We are a fast-paced, mission-driven firm with offices in Colorado, Washington, D.C., North Dakota, and New Mexico.

The Opportunity:

We are looking for an Assistant Firm Administrator to join our amazing team of legal professionals. The Assistant Firm Administrator shall assist the Firm Administrator and shall be responsible for the human resources administration, policy management and implementation, office management and related activities of the Firm. The Assistant Firm Administrator shall work together with the Firm Administrator and Legal Operations Manager as needed and shall report directly to the Firm’s Equity Partners.

Related Experience:

The ideal candidate will have law firm operations experience, 3-5 years of Human Resources experience, high level administrative experience, can multi-task and is willing to learn and work together as a team to best serve our clients. Strong organizational skills, time management, and attention to detail are a must for a candidate to be successful in this role.

Key Responsibilities:

• Manage employee onboarding and offboarding
• Handle complaint investigations
• Create job descriptions, place ads, work with recruiters and coordinate scheduling interviews for candidates and perform reference checks
• Update firm policies and the employee handbook
• Draft and create end of year reviews and letters for pay increases
• Assist with managing employee benefits and annual open enrollment
• Manage and oversee Firm events, Equity Partner and employee training, professional development opportunities and culture development activities
• Serve Administrator function for firm vendor accounts and address any issues or questions from vendors as they arise
• Oversee firm systems and manage user access
• Oversee and manage the firm’s offices for repairs, contracts, leases and other operational needs
• Attend meetings of the Equity Partners

Qualifications

• 3+ years of human resource experience, and law firm experience
• Attention to details
• Excellent communication skills and interpersonal skills; ability and willingness to interact and communicate effectively with a variety of personalities
• Personnel management and oversight experience
• Analytical and problem-solving skills
• Strong planning and organizational skills
• Ability to multitask and prioritize with minimal oversight
• Flexible, good judgment, discretion, and a strong work ethic
• Team player
• Proficiency in Microsoft Office Suite, Adobe, NetDocuments - Clio and Employee Navigator software experience is a plus
• Ability to stand for extended periods of time and lift up to 50 pounds

Compensation

The expected annual salary range for this position is $70,000 – 85,000 annually. Actual compensation will be determined based on various factors, including experience, qualifications, and skills.

Benefits:

We offer competitive pay commensurate with experience, along with generous benefits, including:

• Health, dental, and vision insurance
• 401(k) contributions

Work Location:

In-Person

Work Hours:

8:30 a.m. – 5:30 p.m. MT, M-F