Office Administrator- 3618783

AMS-Staffing-Inc; Seattle (WA); Hybrid; USD 140,000 - 150,000; Full time

Benefits offered by this job

Bonus potential

AWESOME benefits

Job summary

AMS-Staffing-Inc is seeking an Office Administrator to oversee operations across multiple locations, ensuring compliance and efficiency. The role requires 5+ years of relevant experience, excellent leadership, and communication skills.

You will manage a team of 14, handle budget oversight, and partner with local leadership on initiatives. The position is hybrid and offers a competitive salary range of $140-150K annually along with bonuses and benefits.

Qualifications

• 5+ years of office administration, operations management, or professional services leadership experience.
• Prior experience within a law firm, legal services, or other professional services environment strongly preferred.
• Experience managing teams across multiple office locations.

Responsibilities

• Oversee day-to-day office operations across 4 locations.
• Partner with local leadership on strategic and operational initiatives.
• Directly manage 14 members of administrative and support staff.

Skills

Office administration

Operations management

Team leadership

Communication

Budget management

Microsoft Office Suite

Legal technology

Education

Bachelor's degree

Job description

Job Title: Office Administrator

Location: Phoenix, AZ 85016 OR Seattle, WA 98101

Salary/Payrate: $140-150K annually, bonus and AWESOME benefits!!!

Work Environment: Hybrid (1 of days WFH) - Traveling to other offices once a quarter is possible

Term: Permanent / Fulltime

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $1,000 should the person you refer gets hired

Job Description

About the Opportunity

A nationally recognized employment law firm is seeking an experienced operations professional to oversee administrative and business operations across 4 offices in the Western region. This position serves as a strategic partner to local leadership while ensuring efficient office operations, staff management, financial oversight, and implementation of firm initiatives.

Key Responsibilities

Office Operations & Administration

• Oversee day-to-day office operations across 4 locations.


• Partner with local leadership on strategic and operational initiatives.


• Ensure compliance with firm policies, procedures, and operational standards.


• Monitor office expenses and assist with budget management.


• Manage workflow, staffing levels, and resource allocation to support business needs.


• Oversee office services, facilities coordination, supplies, and administrative processes.


• Support office renovations, relocations, and facility-related projects.

Staff Leadership & Development

• Directly manages 14 members of administrative and support staff.


• Lead recruiting, onboarding, orientation, and training efforts for support staff.


• Conduct performance evaluations and assist with compensation planning.


• Monitor attendance, leave requests, and staffing coverage.


• Identify training and professional development opportunities for team members.


• Foster a positive, collaborative, and high-performing work environment.

Cross-Functional Partnership

• Serve as a liaison between local offices and departments including Human Resources, Information Technology, Facilities, Finance, and Marketing.


• Assist with the rollout and adoption of firmwide initiatives and technology enhancements.


• Partner with HR on employee relations matters and workforce planning.


• Support local business development and client-facing events as needed.

Qualifications

• Bachelor's degree required.


• 5+ years of office administration, operations management, or professional services leadership experience.


• Prior experience within a law firm, legal services, or other professional services environment strongly preferred.


• Experience managing teams across multiple office locations.


• Strong leadership, coaching, and employee development skills.


• Excellent communication and relationship-building abilities.


• Demonstrated ability to balance multiple priorities in a fast-paced environment.


• Experience with budgeting, expense management, and operational planning.


• Proficiency with Microsoft Office Suite.


• Experience overseeing office relocations, renovations, or facilities projects is highly desirable.


• Experience with legal technology and document management systems is a plus.