Firm Administrator

Shamberg, Johnson & Bergman; Kansas City (MO); On-site; USD 80,000 - 120,000; Full time

Job summary

Shamberg, Johnson & Bergman, Chtd. is seeking an experienced Firm Administrator to oversee the day-to-day business operations of our law firm. This role manages finance, HR, banking, technology, marketing, facilities, and administrative functions, working closely with attorneys and staff.

The ideal candidate is organized, dependable, professional, and able to work independently while managing multiple priorities.

Qualifications

• 5+ years of experience in administration, operations, finance, HR, or management.
• Law firm or professional services experience preferred.
• Strong accounting and financial management skills.
• Experience with payroll, banking, AP/AR, and financial reporting.
• Experience handling employee relations and confidential personnel matters.

Responsibilities

• Oversee accounting, accounts payable, accounts receivable, payroll, reconciliations, and financial reporting.
• Manage client trust account deposits and settlement disbursements.
• Prepare monthly financial statements, cash flow reports, and fee projections.
• Monitor firm cash flow and banking activity.
• Manage loans, credit lines, repayments, and banking relationships.
• Coordinate quarterly tax payments and other financial requirements.
• Handle employee relations, PTO, staffing, onboarding, and disciplinary matters.
• Coordinate employee insurance and work with insurance providers.
• Supervise outside IT providers and manage technology, equipment, and cybersecurity needs.
• Coordinate firm advertising, marketing, website, and social media vendors.
• Oversee office facilities, maintenance, vendors, supplies, and equipment.
• Identify opportunities to improve processes, efficiency, and technology.
• Maintain confidentiality of financial, personnel, and client information.
• Provide administrative support to attorneys and firm leadership as needed

Skills

Accounting

HR management

Operations management

Payroll

Cybersecurity

Tools

QBO

Sage Business Works

Job description

Full-Time | On-Site

Shamberg, Johnson & Bergman, Chtd. is seeking an experienced Firm Administrator to oversee the day-to-day business operations of our law firm. This position manages a broad range of finance, human resources, banking, technology, marketing, facilities, and administrative functions and works closely with attorneys and staff.

The ideal candidate is organized, dependable, professional, and able to work independently while managing multiple priorities.

Responsibilities

• Oversee accounting, accounts payable, accounts receivable, payroll, reconciliations, and financial reporting
• Manage client trust account deposits and settlement disbursements
• Prepare monthly financial statements, cash flow reports, and fee projections
• Monitor firm cash flow and banking activity
• Manage loans, credit lines, repayments, and banking relationships
• Coordinate quarterly tax payments and other financial requirements
• Handle employee relations, PTO, staffing, onboarding, and disciplinary matters
• Coordinate employee insurance and work with insurance providers
• Supervise outside IT providers and manage technology, equipment, and cybersecurity needs
• Coordinate firm advertising, marketing, website, and social media vendors
• Oversee office facilities, maintenance, vendors, supplies, and equipment
• Identify opportunities to improve processes, efficiency, and technology
• Maintain confidentiality of financial, personnel, and client information
• Provide administrative support to attorneys and firm leadership as needed

Qualifications

• 5+ years of experience in administration, operations, finance, HR, or management
• Law firm or professional services experience preferred
• Strong accounting and financial management skills
• Experience with QBO and/or Sage Business Works preferred
• Experience with payroll, banking, AP/AR, and financial reporting
• Experience handling employee relations and confidential personnel matters
• Strong organizational and communication skills
• Ability to prioritize and manage multiple responsibilities