Firm Administrator

Premier Financial Search; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Premier Financial Search in West Los Angeles is seeking an organized Firm Administrator to oversee daily operations and support firm leadership and staff in a busy CPA practice. This in-office role coordinates billing, HR administration, onboarding, records management, vendor relations, and workflow improvements while ensuring confidential information is handled with discretion.

You will partner with leadership on special projects and firmwide initiatives to maintain smooth operations and high

Qualifications

• Previous office administration or firm operations experience.
• Professional services or public accounting experience preferred.
• Familiarity with billing, HR administration, and office operations.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office and administrative software.
• Professional judgment and the ability to handle confidential information.

Responsibilities

• Manage daily office operations, scheduling, and internal communications.
• Support billing, accounts receivable, timekeeping, and vendor payments.
• Coordinate recruiting, onboarding, employee records, and benefits administration.
• Maintain confidential client, employee, and firm records.
• Manage relationships with vendors, technology providers, and building management.
• Coordinate tax-season staffing and administrative workflows.
• Improve internal procedures and operational efficiency.
• Assist leadership with special projects and firmwide initiatives.

Skills

Organization

Communication

Problem solving

Confidentiality

Tools

Microsoft Office

Job description

An established public accounting firm is seeking an organized and proactive Firm Administrator to oversee daily operations and support firm leadership and staff. This is a fully in-office position based in West Los Angeles.

Responsibilities:

• Manage daily office operations, scheduling, and internal communications
• Support billing, accounts receivable, timekeeping, and vendor payments
• Coordinate recruiting, onboarding, employee records, and benefits administration
• Maintain confidential client, employee, and firm records
• Manage relationships with vendors, technology providers, and building management
• Coordinate tax-season staffing and administrative workflows
• Improve internal procedures and operational efficiency
• Assist leadership with special projects and firmwide initiatives

Qualifications:

• Previous office administration or firm operations experience
• Professional services or public accounting experience preferred
• Familiarity with billing, HR administration, and office operations
• Strong organizational, communication, and problem-solving skills
• Proficiency with Microsoft Office and administrative software
• Professional judgment and the ability to handle confidential information

About Us

Premier Financial Search is recognized for consistently connecting highly qualified candidates with leading firms. We specialize in placing Accounting and Financial professionals within CPA and Business Management firms. We work with national, regional, and local firms, as well as innovative entrepreneurial companies, across California, Illinois, Texas, Georgia, Washington, and beyond. This includes major markets, which include Los Angeles, Chicago, Seattle, Atlanta, Austin, and Dallas.