Firm Administrator

LHH; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

LHH is seeking a confident Firm Administrator in Austin to own day-to-day HR and administrative operations for a small, sophisticated law firm serving high-net-worth clients. You will manage HR, policies, vendor relations, and staff support while working closely with partners to maintain discretion and professionalism.

This role requires ownership mindset, problem-solving, and the ability to operate independently without constant direction, ensuring the office runs smoothly and efficiently.

Qualifications

• Strong HR and administrative capabilities.
• Discreet handling of employee matters.
• Ability to independently manage day-to-day office operations.
• Experience coordinating vendors and service providers.
• Strong organizational skills and follow-through.
• Professional judgment and discretion in a small, relationship-driven environment.
• Previous law firm experience preferred.
• Experience with payroll and/or accounting is desirable.

Responsibilities

• Manage day-to-day HR and employee matters, including time-off requests and sick leave.
• Help administer and apply firm policies consistently.
• Coordinate offer letters and personnel processes.
• Serve as a point person for staff-related administrative needs.
• Coordinate outside vendors, contractors, office maintenance, and repairs.
• Support the firm's website and LinkedIn presence with outside providers.
• Keep daily administrative operations organized and moving forward.
• Provide proactive operational support to the firm's partners.
• Potentially oversee payroll and accounting functions, depending on experience.

Skills

HR management

Office administration

Vendor coordination

Discretion

Payroll knowledge

Tools

Payroll software

Accounting software

Job description

Are you the person everyone relies on to keep a professional office running smoothly?

A highly respected, specialized Austin law firm is seeking a confident and proactive Firm Administrator to take ownership of the firm's day-to-day HR and administrative operations.

This is a unique opportunity to join a small, sophisticated, close-knit legal team with an established history, experienced long-tenured staff, and a high-level clientele. The firm's attorneys handle complex, sensitive matters for high-net-worth and ultra-high-net-worth individuals, making discretion, professionalism, sound judgment, and personality fit especially important.

This is not a role for someone who wants to simply process paperwork. The ideal candidate will be comfortable taking ownership, solving problems independently, supporting the firm's partners, and keeping the office running efficiently without needing constant direction.

What You'll Do

• Manage day-to-day HR and employee matters, including time-off requests and sick leave
• Help administer and consistently apply firm policies
• Coordinate offer letters and personnel processes
• Serve as a point person for staff-related administrative needs
• Coordinate outside vendors, contractors, office maintenance, and repairs
• Work with outside providers supporting the firm's website and LinkedIn presence
• Keep daily administrative operations organized and moving forward
• Provide proactive operational support to the firm's partners
• Potentially oversee payroll and accounting functions, depending on experience

What We're Looking For

• Strong HR and administrative capabilities
• Confidence handling employee matters professionally and discreetly
• Ability to independently manage day-to-day office operations
• Experience coordinating vendors and outside service providers
• Strong organizational skills and follow-throughProfessional judgment and discretion
• A proactive, ownership-oriented personality
• Ability to work effectively in a small, relationship-driven environment
• Previous law firm experience is preferred

Experience with payroll and/or accounting is highly desirable and could allow the position to have a broader scope within the firm.

Why Consider It?

You'll be joining an established firm where your work will matter. Instead of being one administrator among many, you'll have the opportunity to become a trusted resource to the firm's partners and staff and make a visible impact on how the office operates.