Fire Systems Admin & Compliance Specialist

Johnson Controls; Hauppauge (NY); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Competitive hourly rates

Paid time off

401K plan

Medical, dental & vision

Zero Harm safety

Collaborative environment

Job summary

Johnson Controls, a global leader in building systems, seeks an organized administrative professional in Hauppauge, NY. The role covers payroll time entry, accounts payable queue management, supplier setup, and compliant record keeping in a fast-paced setting.

You will collaborate with Vendor Master, Field Subcontractor, and Payments teams, ensuring accurate data, timely processing, and adherence to NY prevailing wage and certified payroll requirements.

Qualifications

• Strong attention to detail and organizational skills.
• Proficient in MS Excel and Word.
• Ability to multi-task in a fast-paced environment.
• Excellent written and verbal communication skills.
• Knowledge of prevailing wage and certified payroll in NY is required.

Responsibilities

• Assist Regional Business Administration Manager in developing and executing standardized processes.
• Perform timesheet data entry and payroll overrides weekly.
• Review Kronos reports and align data with Time Entry.
• Maintain electronic file storage for timesheets.
• Setup prevailing wage rates in PWS weekly.
• Submit certified payroll reports and pay compliance data weekly.
• Manage Basware Alusta invoice queue and coordinate PO receipts.
• Review ACE Accrued Receipts and adjust as needed.
• Investigate supplier invoices and respond to inquiries.
• Process manual check requests and out-of-cycle payments.
• Assist with supplier setups and updates.
• Follow processes for refund checks and route to appropriate departments.
• Act as district contact with Vendor Master, Field Subcontractor, and Payments teams.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Multitasking

Research skills

Education

High School Diploma

Two-year degree or equivalent

Tools

MS Excel

MS Word

Basware Alusta

Time Entry system

Kronos

Job description

Johnson Controls, a global leader in building systems, seeks an organized administrative professional in Hauppauge, NY. The role covers payroll time entry, accounts payable queue management, supplier setup, and compliant record keeping in a fast-paced setting.

You will collaborate with Vendor Master, Field Subcontractor, and Payments teams, ensuring accurate data, timely processing, and adherence to NY prevailing wage and certified payroll requirements.