Fire Business Support Specialist

YDU JC Air Cond & Ref Inc.- Dubai; Hauppauge (NY); On-site; USD 3,576,000 - 4,968,000; Full time

Benefits offered by this job

Competitive hourly rates

Paid vacation and holidays

401K and comprehensive benefits from 1

Safe work environment

Job summary

Johnson Controls, a global leader in building efficiency, seeks a detail-oriented Regional Administrative Associate to support payroll processes and compliance. You will handle timesheet entry, wage-rate setup, and invoice coordination, ensuring accurate and timely financial operations.

Requirements include a NY-prevailing wage understanding, MS Excel/Word proficiency, and strong organizational skills. A 2-year degree or relevant experience is preferred.

Qualifications

• High school diploma required; knowledge of prevailing wage and certified payroll in NY is essential.
• Strong attention to detail and excellent organizational skills.
• Proficiency in MS Excel and Word; ability to multi-task in a fast-paced environment.
• Excellent written and verbal communication skills; ability to prioritize and solve problems.
• Experience in construction industry preferred; 2-year degree or equivalent is a plus.

Responsibilities

• Assist Regional Business Administration Manager in developing and implementing standardized business support processes.
• Perform timesheet data entry and weekly payroll overrides.
• Track vacation, sick and floating holidays; review Kronos reports.
• Maintain electronic file storage; manage supplier setups and changes.
• Process accounts payable, coordinate PO receipts, and ensure timely invoice processing.
• Respond to supplier inquiries and prepare manual payment requests as needed.
• Coordinate with Vendor Master Team and related groups to ensure compliance and timely operations.

Skills

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Research skills

Education

High School Diploma

2-year degree or equivalent

Tools

MS Excel

MS Word

Job description

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What we offer

• Competitive Hourly Rates
• Paid vacation/holidays/sick time
• Comprehensive benefits package including 401K, medical, dental, and vision care – Available day one
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy

Check us out!: https://youtu.be/pdZMNrDJviY

Responsibilities

• Assists Regional Business Administration Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance.
• Perform timesheet data entry in the Time Entry system.
• Submit manual overrides to Payroll weekly, as needed.
• Track vacation, sick, and floating holiday usage.
• Review Kronos Exception Report weekly and correct errors prior to feed into Time Entry.
• Maintain electronic file storage of timesheets on the Area/Regional Shared Drive.
• Setup correct prevailing wage rate for SRs when required in the PWS system weekly.
• Send Certified Payroll Reports and Statements of Compliance to customers weekly, for service.
• File electronically in the designated compliance portal or with the State weekly, and as required.
• Submit PW restitution requests to designated compliance analyst for processing.
• Manage Accounts Payable invoice queue in Basware Alusta.
• Coordinate PO receipts, and new or adjusted POs with ICs or PC/PM for timely invoice processing in order to meet established KPIs.
• Review ACE Accrued Receipts report monthly and submit adjustments to Fire Service Manager for approval.
• Perform invoice research of monthly statements received from suppliers, as well as invoices processed against a PO when needed.
• Respond to invoice and payment inquiries from suppliers.
• Complete and submit manual check requests for immediate payments not processed through Basware Alusta.
• Complete and submit out of cycle payment requests via the EGPR tool.
• Assist local requesters with new supplier setups and manage the process.
• Perform supplier updates and changes as needed.
• Follow the established process related to refund checks from suppliers or returned/unused checks to ensure funds are returned to the appropriate department or project.
• Act as district contact with the Vendor Master Team, Field Subcontractor Team, PBC Invoice Processing Team, and PBC Payments Team.
• Maintain and replenish office supplies as needed.
• Route incoming calls and distribute incoming mail (if onsite and local).
• Perform other duties as directed by RBAM.

Required

• High School Diploma
• Must have a strong understanding of what prevailing wage and certified payroll is in the state of New York. It is a requirement for the job in this state.
• Strong attention to detail and excellent organizational skills.
• Must be proficient in MS Excel and Word.
• Must have the ability to multi-task in a fast paced and deadline driven environment.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and strong problem-solving skills.
• Good research skills and attention to detail.

Preferred

• 3-5 years experience working in the construction industry.
• 2-year degree, or equivalent combination of education and experience

Salary

HIRING HOURLY RANGE: $25.96-36.06 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)

This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile.

To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers.

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.

Johnson Controls: Enhancing the Intelligence of Buildings Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.